Overview
Access, Privacy and Records Management Officer Jobs in Calgary, Canada at Town of Okotoks
Access, Privacy and Records Management Officer
Reporting to the Legislative Affairs Manager, you will be the Town’s go-to resource for records and information management, access and privacy legislation, and legislative support functions. You will work closely with departments across the organization to ensure consistent, compliant, and effective information practices.
Records & Information Governance
Administer the Corporate Records Management System (CRMS) and related electronic filing systems;
Develop, review, and maintain records classification schemes, retention schedules, policies, and procedures;
Advise departments on best practices for managing electronic and physical records throughout their lifecycle;
Coordinate secure storage, retrieval, and destruction of records in accordance with legislation and Town standards;
Monitor program performance, conduct audits, and recommend continuous improvements.
Access to Information & Privacy
Act as the Town’s Access & Privacy Officer;
Administer requests under the Access to Information Act and Protection of Privacy Act;
Interpret legislation, provide guidance on complex files, and ensure legislated timelines are met;
Promote best practices in privacy, confidentiality, and transparency across the organization.
Deliver training and support to staff on records systems, legislative processes, and compliance requirements;
Lead and support the Records Liaison program.
What you Bring
A diploma in Records Management plus;
3 or more years direct and related work experience, preferably within the Local;
Experience working with Corporate Records Management System (CRMS);
Training and knowledge of public body responsibilities under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA);
Strong diplomacy, tact confidentiality, and communication skills.
Equity, Diversity and Inclusion (EDI)
Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks’ strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town’s work culture.
Opportunity Highlight
Closing Date:
July 5, 2026 | Position Type:
Permanent | Compensation: $80,201 – $93,009 annually |
Work Location:
Hybrid (On-site/Remote)
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Title: Access, Privacy and Records Management Officer
Company: Town of Okotoks
Location: Calgary, Canada
Category:
