Overview
Administrative Assistant Jobs in Sharq, Al Asimah, Kuwait at Dasman Diabetes Institute
Title: Administrative Assistant
Company: Dasman Diabetes Institute
Location: Sharq, Al Asimah, Kuwait
Role Purpose
To provide comprehensive administrative and secretarial support by coordinating office operations, maintaining records, preparing correspondence, scheduling meetings, and facilitating effective communication to ensure the efficient day-to-day functioning of the department.
Key Responsibilities
• Provide administrative and secretarial support and ensure the smooth day-to-day operation of the office.
• Prepare, draft, and maintain correspondence, reports, presentations, meeting minutes, and any other assigned tasks.
• Coordinate and schedule meetings, appointments, and executive activities, ensuring appropriate arrangements and follow-up actions.
• Maintain and organize records, files, and confidential documentation in accordance with the institute policies.
• Receive, screen, and direct incoming calls, emails, visitors, and correspondence in a professional and timely manner.
• Coordinate communications with internal departments, executive leadership, government entities, and external stakeholders as required.
• Monitor office supplies and coordinate procurement requests to ensure adequate inventory levels.
• Assist in preparing reports, presentations, and administrative documentation for meetings.
• Coordinate travel arrangements, accommodation, and logistics when required.
• Support organizational projects, meetings, workshops, committees, and official events through administrative coordination and documentation.
• Ensure compliance with Institute policies, administrative procedures, and document control requirements.
• Maintain confidentiality of information, records, and official communications.
• Perform other related duties as assigned by line manager.
Minimum Qualifications (Education and Experience)
• Bachelor’s degree in Business Administration, Office Administration, Management, or related discipline.
• Minimum of 3-5 years of administrative experience in a corporate, healthcare, research, or similar professional environment.
Required Skills and Competencies
Core Skills:
• Excellent communication and interpersonal skills.
• Planning and organizational skills.
• Time management and ability to prioritize workload.
• Attention to detail and accuracy.
• Teamwork and collaboration.
• Problem-solving and initiative.
Technical / Role-Specific Skills:
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong document preparation, formatting, and records management skills.
• Experience with electronic document management systems and office administration.
• Ability to prepare reports, presentations, and meeting minutes.
• Excellent written and verbal communication skills in English; Arabic is preferred.
Supervisory Responsibilities
None.
Working Conditions / Physical Requirements
- Office environment requiring prolonged use of computers, frequent communication with executive leadership, internal and external stakeholders, and occasional support during meetings, official events.
