Administrative Assistant, CEO and Government Relations

Overview

Administrative Assistant, CEO and Government Relations Jobs in Ottawa, Ontario, Canada at Restaurants Canada

Title: Administrative Assistant, CEO and Government Relations

Company: Restaurants Canada

Location: Ottawa, Ontario, Canada

Company Description

Restaurants Canada (RC) is the national association that serves the unique needs of the restaurant and foodservice industry. Our members are as diverse as the industry itself — from independent operators to regional and national chains, including restaurants, bars, caterers, franchisors, institutions, and other emerging business types. Our partnerships also include industry suppliers, who play an integral role in the success of operators across Canada. Restaurants Canada also provides invaluable research and insights, advocacy on key issues, updates on industry news, networking and trade events, and programs.

Role Description

The Administrative Assistant, CEO & Government Relations team, provides direct administrative support to the President & CEO, and to the Executive Vice President, helping to ensure the efficient operation of the government relations team. The Administrative Assistant provides support through a variety of tasks related to organization and communications, is responsible for confidential and time-sensitive material, and is familiar with various government advocacy practices and procedures.

 

The successful candidate must be able to:

·       Effectively communicate with colleagues, members and external stakeholders.

·       Ensure that all duties are completed accurately, efficiently, and with high quality.

·       Rely on experience and sound judgment to plan and accomplish goals; a wide degree of creativity and latitude is expected. 

Key Accountabilities

·       Efficient operation of the CEO’s schedule.

·       Efficient administrative support for CEO

·       Efficient operation of the government relations team.

·       Support the smooth operation of the physical aspects of the office environment including facilities management, supply inventory management, and office technology (with the support of IT).

·       Administer and support compliance of company policies and procedures.

·       Be a culture champion for an inclusive, collaborative and creative environment.

Position Scope

·       Provide direct administrative support to the President and CEO.

·       Organize and schedule appointments and meetings for the CEO, EVP and Vice Presidents.

·       Produce and distribute correspondence, memos, and forms.

·       Assist in the preparation of regularly scheduled reports, research, and presentations.

·       Produce mail merges for letters and updates to provincial MLAs and federal MPs

·       Budget management.

·       Book travel arrangements.

·       Reconcile and submit expense reports.

·       Manage CEO/EVP/VP email updates and communications with members.

·       Maintain computer filing systems for CEO and Government Relations files.

·       Develop and update administrative systems to improve efficiencies.

·       Liaise with building management regarding office maintenance, access, security and projects.

·       Manage and order office supplies and equipment.

·       Process all incoming and outgoing mail, courier and package deliveries.

·       Participate in, and support, all staff meetings and events set up.

·       Assist in the organization of association events.

·       Update Federal and Provincial Lobbyist registries under the supervision of CEO/EVP/Vice-Presidents.

·       Other administrative duties as appropriate in alignment with the work environment.

Position Requirements

·       Post-secondary education and a minimum of three years’ relevant experience.

·       Strong computer skills, with competency in using advanced features of Microsoft Office and managing databases/Customer Relationship Management systems.

·       Attention to detail and accuracy.

·       Strong member service attitude in a dynamic environment.

·       Excellent organizational skills.

·       Effective written and verbal communication skills.

·       Collegial interpersonal skills and a team player willing to assist across the organization when required.

·       Ability to multi-task and meet tight deadlines.

·       Discretion with confidential matters.

·       Flexibility to adapt to change and shifting priorities.

·       Ability to work independently and effectively with minimal supervision.

·       Bilingual in Canada’s two official languages is considered an asset.

Hybrid Environment: This position requires a minimum of three days per week in-office. The current standard is in-office Tuesdays, Wednesdays and Thursdays, though flexibility will be required based on need. Restaurant Canada’s hybrid work environment is subject to regular reviews and could change.