Overview
Administrative Assistant II Jobs in United States at Sundayy
Title: Administrative Assistant II
Company: Sundayy
Location: United States
About The Company
Concurrent Technologies Corporation (CTC) is a leading organization dedicated to advancing innovative solutions in engineering, manufacturing, and technology. Renowned for integrating cutting-edge innovations with mission-critical applications, CTC specializes in transforming complex technological concepts into practical, real-world solutions. The company’s focus spans diverse sectors including national security, defense, environmental sustainability, and advanced manufacturing. CTC's commitment to excellence and innovation positions it as a trusted partner for government agencies, industry leaders, and academic institutions. With a culture that fosters continuous learning and technological advancement, CTC remains at the forefront of engineering excellence, contributing to critical missions that safeguard and enhance national interests.
About The Role
The Administrative Assistant II at CTC plays a vital role in supporting the operational efficiency of the department by providing intermediate-level administrative support. This position involves managing a wide range of administrative tasks including document preparation, communication management, travel coordination, and project support. The ideal candidate is proactive, detail-oriented, and capable of working independently while maintaining professionalism and confidentiality. This role offers an exciting opportunity to contribute to high-priority initiatives, including projects supporting the U.S. Navy and national security. The Administrative Assistant II acts as a key point of contact within the team, ensuring smooth communication and workflow across various functions. This position is remote, providing flexibility while contributing to impactful projects that support the nation’s defense and technological advancements.
Qualifications
- High school diploma or equivalent; some college coursework preferred.
- Minimum of 2+ years of experience in administrative or clerical support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Ability to work independently and exercise sound judgment.
- Ability to handle multiple priorities efficiently.
Preferred qualifications include familiarity with project management tools, experience coordinating travel and expense reports, strong interpersonal skills, and knowledge of departmental workflows and office procedures.
Responsibilities
- Prepare, edit, and finalize complex documents such as reports, proposals, presentations, and correspondence, ensuring accuracy and professionalism.
- Draft and proofread correspondence, maintaining adherence to company standards and style guides.
- Manage and organize department files and records, ensuring compliance with retention policies.
- Assist in creating templates, forms, and standardized documents for departmental use.
- Receive, screen, and prioritize phone calls and emails, responding or redirecting inquiries as appropriate.
- Act as liaison between the department and internal/external stakeholders to facilitate effective communication.
- Coordinate and schedule meetings, prepare agendas, take minutes, and distribute follow-up actions.
- Arrange complex travel itineraries, including transportation, accommodations, and scheduling, aligned with company policies.
- Prepare and reconcile expense reports, ensuring accuracy and timely submission to finance.
- Support departmental projects by tracking deadlines, organizing materials, and coordinating team activities.
- Monitor and manage office supplies, ensuring departmental needs are met within budget constraints.
- Assist with onboarding new team members by preparing materials and scheduling training sessions.
- Provide backup support to other administrative staff as needed and perform additional tasks assigned by the manager.
Benefits
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and career growth.
- Access to cutting-edge technology and innovative projects.
- Flexible work arrangements, including remote work options.
- Supportive work environment that values work-life balance.
- Participation in impactful initiatives supporting national security and technological advancement.
Equal Opportunity
Concurrent Technologies Corporation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
