Overview
Administrative Specialist Jobs in Owensboro, USA at City of Cincinnati
Position: ADMINISTRATIVE SPECIALIST (OPEN)
The Metropolitan Sewer District of Greater Cincinnati’s (MSD) is a local wastewater utility operated by the City of Cincinnati that provides service to approximately 232,000 households and businesses in the greater Cincinnati area.
The MSD Wastewater Administration Division (WWA) is looking for a detail-oriented and driven professional with demonstrated organizational, analytical, and critical thinking abilities to support its operations.
This employee is responsible for all duties of the payroll process, including processing reimbursements and retro payments, auditing and public records requests related to payroll, and ensuring accurate interface between Kronos and CHRIS. The employee will also serve as back‑up for municipality billing and provide as‑needed administrative assistance to the WWA leadership team.
(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)
In addition to the Knowledge,
Skills and Abilities
requirements of the Administrative Technician and Administrative Specialist:
Knowledge of:
- Standard English, grammar and usage; standard correspondence and report formats.
- Principles of quantitative and qualitative analysis; principles of financial analysis; budget preparation and administration; accounting principles.
- Management and administration of federal grant monies.
- Pertinent City, state and federal laws, codes and regulations and municipal legislative process.
- Civil Service Rules;
City Human Resources Policies and Procedures; EEO, ADA, affirmative action; union contracts; and other technical procedural materials related to departmental business. - Conflict resolution techniques; negotiation techniques. Principles and practices of human resource management; lead supervision and training; business processes and best management practices.
Skill to:
- Manage staff to accomplish work objectives.
- Establish work priorities.
- Operate copy machines, printers, scanners, fax machines, office phone, smart phone, computer, laptop and iPad.
- Utilize Microsoft Office products including Word, Excel, PowerPoint and Outlook, Adobe Pro, and various applications such as CHRIS, CFS, CBS and Sharepoint.
Ability to:
- Assign, direct and evaluate the work of subordinate staff; supervise subordinate staff.
- Process complex information while maintaining attention to detail; perform complex analyses of problems and formulate solutions.
- Communicate clearly and concisely, both orally and in writing.
- Make decisions based on data analysis and observation; demonstrate strict adherence to rules and regulations.
- Interpret, explain and apply pertinent City, state and federal laws, regulations, ordinances, policies and procedures; interpret and apply rules of contract compliance.
- Apply various criteria to evaluate contract bids and recommend selections.
- Maintain confidentiality of City information.
- Conduct investigations as appropriate.
- Resolve disputes; negotiate compromises; handle grievances; negotiate union contract agreements.
- Prioritize multiple duties and manage time related to assigned area of responsibility.
- Take on new or additional work responsibilities and challenges; excel at tasks requiring a strong focus on detail and thoroughness.
- Become highly specialized in area relevant to department.
- Establish and maintain effective working relationships with those contacted in the course of work; recognize and respond to the needs of others and cultivate a supportive environment.
- Operate assigned vehicle in performance of job duties (as required).
Examples of Work Performed:
- Analyze and prepare operating and capital budgets; develop and monitor assigned budgets; read and evaluate appropriate financial statements; maintain appropriate financial records.
- Coordinate departmental responses to City Council motions and referrals; provide technical expertise and advice to City Council, City administrators and other groups as requested.
- Advise division heads, superintendents, and directors on how to handle administrative situations concerning personnel, budgets, contracts, etc.
- Interpret Personnel Policies and Procedures, labor agreements and Civil Service Rules…
Title: Administrative Specialist
Company: City of Cincinnati
Location: Owensboro, USA
Category:
