Overview
Conflicts Administrative Assistant Jobs in United States at Crowell & Moring
Title: Conflicts Administrative Assistant
Company: Crowell & Moring
Location: United States
Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.
Job Summary
The Conflicts Administrative Assistant supports the firm’s risk management need and the firm’s new business function by providing administrative support including processing and managing client communications associated with retention letters, matter scope confirmations, closure notifications, and outside counsel guidelines. This position also maintains firm’s databases regarding such client communications.
Note
This position is initially focused on the cleanup and organization of core client documentation and related process improvements. Upon completion, responsibilities will transition to broader administrative support within the Conflicts Department.
Job Responsibilities
Primary Focus: Database Cleanup & Process Improvement
- Conduct a comprehensive review, organization, and summarization of engagement letters (ELs) for approximately 2,900 open clients.
- Collaborate with the Tech team to attach ELs and client documentation in Intapp, and update conflict-specific notes in 3E, Intapp, and other relevant systems.
- Examine and verify iManage documents for accuracy and completeness.
- Standardize and update client notes, including flagging advance waivers or client restrictions to ensure clarity and compliance.
- Escalate complex matters or irregularities identified during the cleanup process to the Director, Senior Director, or General Counsel.
- Support ongoing quality assurance, compliance initiatives, and process improvement as part of the cleanup project.
- Provide coverage and assistance for other admin team members during absences, as needed throughout the cleanup phase.
Upon Completion of Cleanup Project: Transition to Standard Administrative Duties
- Process and manage client administrative correspondence, including engagement letters, agreements, matter scope confirmations, and closure notifications.
- Coordinate client administrative communications for conflicts attorneys and firm attorneys, ensuring approved communications are sent and appropriately filed.
- Maintain firm databases and intranet content related to engagement letters and outside counsel guidelines.
- Monitor mailboxes associated with closure, retention, and scope communications, routing questions to Conflicts Department management as needed.
- Serve as the primary interface with attorneys and administrative assistants regarding processes, and provide assistance with specific questions or issues.
- Assist Conflicts Department management with client communications reports, including those related to engagement letters and closure communications.
- Collaborate with secretaries, attorneys, and other departments (including Pricing) on matters related to matter opening.
- Support the overall Conflicts Department team as needed on projects requiring administrative support.
- Perform other duties as assigned.
Knowledge, Skills And Abilities
- Demonstrated ability to communicate clearly and effectively, both orally and in writing.
- Demonstrated ability to organize and prioritize work in a dynamic and complex environment, work independently, with attention to detail, to meet deadlines and daily requirements.
- Demonstrated ability to enter data accurately
- Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts
- Demonstrated ability to master new technology applications
- Basic skill in operating standard office equipment, including desktop computers, facsimile machines, copiers, telephones.
- Knowledge of Microsoft programs including Outlook, Word, and Excel.
- Knowledge of iManage, Elite 3E, and Intapp Open are a plus.
Education
This position requires an Associate's Degree or equivalent training and experience regarding the position requirements may substitute for education.
Experience
No experience necessary. Training will be provided on the job. Directly related experience in legal communications, database maintenance and report preparation, as well as working in a law firm environment a plus.
Pay Range
$50,000 – $76,000 USD
Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.
Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
U.S. Privacy Notice: https://www.crowell.com/en/US-Candidate-Privacy-Notice
U.K. Privacy Notice: https://www.crowell.com/en/UK-GDPR-Candidate-Privacy-Notice
EOE m/f/d/v
Crowell & Moring LLP participates in the E-Verify program.
