Overview
Corporate Secretary Assistant Jobs in Mandaluyong, National Capital Region, Philippines at Bank of Commerce (Philippines)
Title: Corporate Secretary Assistant
Company: Bank of Commerce (Philippines)
Location: Mandaluyong, National Capital Region, Philippines
JOB DESCRIPTION:
- Does Legal research (on laws, regulations and circulars of the SEC, PDIC, BSP. etc).
- Prepares abstracts based on the research on subject matter assigned.
- Drafts reports, letters responses and documents for review by the Assistant CorSec and signature of the CorSec.
- Coordinates with the various internal units of the Bank such as Finance & Comptrollership, Compliance Division, Corporate Banking Group, Retail banking Group, Operations, Treasury Management Group & Credit Group for data accuracy and completeness in assisting in preparing legal & regulatory compliance reports for submission to pertinent Government Agencies.
- Generates required reports to the SEC, PSP, PDIC, etc.
- Files and submits reportorial and compliance reports on time as per Government regulatory requirements (SEC -Amendments of AOI, BL; BIR – CAR, RET other tax matters, ect.)
- Secures permits and licenses and processes payment of taxes on CorSec related transactions.
- Monitors and provides update on the on the status of report s for filing or filed by the Bank in relation to regulatory requirements above.
- Coordinate on corporate matters with external entities (such as law firms and shareholder corporations) and Government and/or company officers when necessary and upon instruction from the CorSec.
- Reviews schedule of subscription payments and drafts reminder letters/statement of accounts and follow-ups collection of payments.
- Follow the established work process and procedure in the OCS and contribute to its enhancement in order to achieve a high level of quality, productivity and efficiency.
- Assist in all matters for the preparations and during conduct of the Annual Stockholders, Board of Directors & Board Committees’ meetings.
- Maintain and record all incoming and outgoing documents.
- Organize filing system for easy retrieval of vital documents.
- Ensure confidentiality and integrity of all documents and information received and transmitted.
- Coordinates with internal departments such as the Executive Offices, Support Services Group, HR, Security, IT etc. to facilitate deadlines, functions and duties.
- Processes payment authority forms (PAFs) and monitors, facilitate follow-up on processing.
- Calendars deadlines and meetings of the OCS.
- Answers telephone and walk-in queries on matters of administrative concerns.
- Perform CorSec and Legal related tasks not listed above that may be assigned from time to time.
JOB QUALIFICATIONS:
- Fresh graduate of any business course
- Must be willing to accept the 6 months contract
- Must be willing to be assigned in Mandaluyong
- Can start ASAP
