Overview
Corporate Services Coordinator Jobs in Jeddah, Makkah, Saudi Arabia at Petromin Corporation
Title: Corporate Services Coordinator
Company: Petromin Corporation
Location: Jeddah, Makkah, Saudi Arabia
The Job Summary
The Corporate Services Coordinator is responsible for coordinating company vehicle allocation, fleet administration activities, transportation support services, and related operational requirements across the organization.
The role ensures timely vehicle issuance, transfers, replacements, maintenance coordination, accurate documentation, and compliance with company policies while providing efficient support to colleagues and internal stakeholders. The position acts as a key coordination point between employees, suppliers, workshops, insurance providers, HR, Finance, and other business functions to ensure smooth delivery of corporate services.
Key Responsibilities / Accountabilities
Sr #
Technical / Job-Specific Competencies
1
1. Fleet & Vehicle Administration
- Coordinate company vehicle issuance, transfer, replacement, and return activities in accordance with company policies and entitlement guidelines. Ensure compliance with company vehicle policies and procedures.
- Ensure timely vehicle allocation and handover processes.
- Support colleagues with vehicle-related requests and inquiries.
- Coordinate alternate vehicle arrangements when required.
2
2. Corporate Services Coordination
- Coordinate transportation and mobility-related operational requirements.
- Support VIP transportation requests and special business requirements.
- Facilitate smooth communication between internal stakeholders and service providers.
- Ensure service requests are handled efficiently and within agreed timelines.
3
3. Vendor & Stakeholder Management
- Liaise with dealerships, workshops, insurance providers, suppliers, and external service providers.
- Follow up on service requests to ensure timely completion.
- Coordinate vehicle repairs, maintenance schedules, and service activities.
4
4. Documentation & Record Management
- Maintain accurate records of company vehicles, users, registrations, insurance documents, and related files.
- Ensure all fleet documentation is updated and properly archived.
- Support vehicle handover and receiving processes with complete documentation.
- Maintain compliance with internal controls and audit requirements.
5
5. Reporting & Operational Tracking
- Prepare fleet operation reports, trackers, and management summaries.
- Monitor vehicle utilization and maintenance status.
- Track pending workshop cases and follow up to minimize vehicle downtime.
- Provide accurate operational data and reporting support to management.
The Job Profile
1
Educational Qualifications
- Bachelor’s Degree in Business Administration or a related discipline.
2
Professional Certifications
- Fleet Management or Administrative Coordination certifications are preferred.
3
Experience
- 0–2 years of experience in Corporate Services, Administration, Fleet Operations, Facilities Coordination, or related functions.
4
Essential Job Pre-Requisites
- Effective communication and stakeholder management abilities.
- Basic knowledge of fleet operations and vehicle administration processes.
- Ability to manage multiple tasks and priorities simultaneously.
- Strong attention to detail and documentation accuracy.
- Problem-solving and service-oriented mindset.
- Proficiency in Microsoft Office applications.
5
Languages Proficiency
English and Arabic: Professional Working Proficiency.
