Overview
Document Controller Jobs in Riyadh, Riyadh, Saudi Arabia at Gulf Center for Geophysical & Water Consulting
Title: Document Controller
Company: Gulf Center for Geophysical & Water Consulting
Location: Riyadh, Riyadh, Saudi Arabia
Role Description
We are seeking an experienced Document Controller to join our Logistics and Exploration Operations team in Saudi Arabia.
The successful candidate will be responsible for managing, controlling, and maintaining logistics and operational documentation to ensure accuracy, traceability, compliance, and audit readiness. The role supports logistics, inventory, fleet, accommodation, catering, housekeeping, and procurement functions by maintaining reliable document control systems and ensuring timely access to critical operational records.
Key Responsibilities
- Manage, organize, and maintain logistics and operational documents, including delivery notes, shipment records, inventory documents, purchase requisitions (PRs), purchase orders (POs), invoices, and operational reports.
- Implement and maintain document control procedures, coding systems, filing structures, and document registers.
- Ensure documents are accurately reviewed, distributed, archived, and easily retrievable in both physical and digital formats.
- Coordinate with procurement, inventory, fleet, accommodation, and field teams to collect, verify, and maintain complete documentation.
- Maintain digital document management systems using Microsoft Excel, SharePoint, or other approved platforms.
- Prepare daily, weekly, and monthly document status reports for management.
- Support internal and external audits by ensuring documentation is complete, compliant, and audit-ready.
- Maintain strict confidentiality of logistics, procurement, financial, and operational records.
- Contribute to document management improvements and digital filing initiatives.
- Perform additional document control and administrative duties supporting logistics operations.
Qualifications
- Diploma or Bachelor's Degree in Business Administration, Records Management, Logistics, or a related discipline.
- Minimum 3–6 years of experience in document control, records management, logistics administration, or project support.
- Experience using digital document management systems such as SharePoint or similar platforms.
- Strong proficiency in Microsoft Excel, Microsoft Office, and electronic document control systems.
- Good understanding of logistics operations, procurement documentation, inventory records, and fleet coordination.
- Experience supporting audits and maintaining compliance with document control procedures.
- Strong organizational skills with excellent attention to detail and accuracy.
- Excellent communication and coordination skills with internal teams and external stakeholders.
- Experience in industrial, construction, mining, or remote-site operations is an advantage.
