Overview
Event Coordinator Jobs in Washington DC-Baltimore Area at Embassy of Canada to the U.S. | Ambassade du Canada aux É.-U
Title: Event Coordinator
Company: Embassy of Canada to the U.S. | Ambassade du Canada aux É.-U
Location: Washington DC-Baltimore Area
Protocol and Events Assistant (Event Coordinator)
Selection Process Nº: 236519-6
Salary: 70,078.00 USD per annum plus benefits
Contract Type: Indeterminate (Full-time)
Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA
Job Function: Administrative
Classification: LE – A2
Location: the Embassy of Canada to the United States, USA
Number of Vacancies: 1
Closing date for application: 5 May, 2026 at 23:59 UTC/GMT -5:00
SUMMARY OF DUTIES:
The Embassy of Canada to the United States of America is hiring a Protocol and Events Assistant (Events Coordination) to support the Events Production Team through the delivery of high-quality events and visits, as well as to contribute to general administrative and program operations.
This position provide comprehensive administrative, logistical, and coordination support to ensure efficient program and service delivery, with a primary focus on event planning and execution. Core responsibilities of the Protocol and Events assistant position may include, but are not limited to:
- Coordinating and supporting the planning and delivery of events and official visits, including logistics, scheduling, and on-site support
- Developing and tracking event budgets, coordinating distribution, tracking and payment of all invoices associated with events
- Liaising with internal teams and external service providers (e.g., catering, venues, suppliers) to ensure seamless event execution
- Handling internal and external communications to support event coordination and general operations
- Organizing calendars, appointments, travel, and meeting logistics
- Preparing and maintaining documentation, reports, guest lists, and event materials
- Maintaining accurate records, inventories, and administrative files
- Assisting with the implementation and coordination of program activities and projects
- Creating and managing documents, spreadsheets, and presentations using tools such as Microsoft Word, Excel, and PowerPoint
This selection process may also be used to staff various administrative positions that may arise. By applying, you will join an inventory for current and future vacancies at the LE-A2 level (indeterminate, term, and temporary employment).
AREA OF SELECTION:
This selection process is open to all applicants, who are residing and legally authorized to work in USA, who meet all the essential qualifications and whose applications are received by the closing date.
Please note that the Embassy of Canada to the United States does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
ESSENTIAL QUALIFICATIONS
All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resumés and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.
Education
This position requires:
- A college diploma or post-secondary technical or professional certification from a recognized institution, attesting to a minimum of two (2) years of full-time studies, or higher, or an acceptable combination of education, training, and relevant work experience.
*Acceptable combination is defined as a minimum of two (2) years of relevant work experience.
Candidates will be required to provide proof of the completion of their education
Language
The following languages and proficiency level are required for this job.
- An advanced proficiency level (reading, writing, comprehension, and speaking) in English.
Experience
In order to perform the duties relevant to this job, the following experience is required:
- Minimum of 2 years of experience in an automated office environment.
- Recent* experience organising events, projects, conferences and/or high-level visits.
- Recent* experience in financial administration, budgets and the preparation of reports.
*Recent experience is defined as experience acquired within the past four (4) years.
Competencies
All competencies will be assessed. All competencies must be met prior to appointment.
- Knowledge of general office procedures and practices, including correspondence, budgets and record-keeping.
- Knowledge of standard office software applications like Microsoft (Word, Excel, Teams and Outlook) as well as other mobile or virtual platforms such as WebEx, Zkipster and Zoom.
- Organization and coordination
- Attention to detail
- Client service
- Communication skills
- Judgment and Discretion
- Oral Interaction
- Written Communication
- Working with Others
- Planning
*For more information on competencies: Competency Dictionary
ASSET QUALIFICATIONS
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications
- Minimum of 2 years of hospitality experience or customer service.
- Knowledge in troubleshooting technical issues of audiovisual systems in a theatre or hospitality environment.
- The ability to work in French.
- Experience working in an international, government, or diplomatic environment.
OPERATIONAL REQUIREMENTS
- Hours of Work: Normal hours of work of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
- Overtime: Willingness to work overtime on short notice
- Travel: This position may require limited occasional travel domestically and-or internationally.
- Location of work: The incumbent is required to work on-site five (5) days per week.
CONDITIONS OF EMPLOYMENT
Conditions of employment must be met or complied with before being appointed to a particular position and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.
Special Request from Mission / Additional Comments:
We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long-term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States (international.gc.ca)
Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. The Embassy of Canada to the United States is committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Canada’s strength is diversity, and it has played a key role in Canada’s history and development. Because of this, the Embassy of Canada to the United States values diversity, equity and inclusion in our workforce
