Executive Administrative Assistant

Overview

Executive Administrative Assistant Jobs in Jiddah, Makkah, Saudi Arabia at CYBER سايبر

Title: Executive Administrative Assistant

Company: CYBER سايبر

Location: Jiddah, Makkah, Saudi Arabia

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will manage a wide range of administrative tasks, from scheduling and coordination to handling personal errands. This role demands excellent communication skills, a high level of professionalism, and the ability to work under pressure in a fast-paced environment.

Requirements:

• Minimum of 3 years of experience in an executive support role.
• Excellent command of both English and Arabic, fluency in writing and speaking.
• Valid driver’s license and a car; willingness to run errands as needed.
• Ability to work long hours and remain on call for urgent tasks, demonstrating strong dedication and work ethic.
• Proficient in Microsoft Office Suite, Google Suite, and other relevant software tools.
• Excellent organizational, problem-solving, and analytical skills, including the ability to pass a reasoning and problem-solving exam.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Roles & Responsibilities:

1. Meeting Coordination:

• Attend all meetings with the CEO, take comprehensive notes, and manage follow-up tasks and calendar events.
• Arrange meeting schedules, including selecting optimal dates, times, and locations based on priority and the type of meeting.

1. Administrative and Legal Support:

• Act as a liaison between the CEO and various internal departments and external entities, including company governance and legal teams.
• Manage administrative tasks related to legal dealings in coordination with attorneys and other legal professionals.

1. Office Management:

• Oversee office improvements and maintenance efforts to ensure a productive work environment.
• Source and manage relationships with vendors and research new technologies and tools to enhance office efficiency.

1. Personal Assistant Duties:

• Handle personal errands for the CEO, including government and family-related tasks, receiving shipments, and arranging meals and travel.
• Manage personal purchases and reservations effectively, with the use of a company credit card.

1. Stakeholder Relations:

• Represent designated board members in meetings as required and maintain relationships with investors.
• Prepare documentation and perform a thorough review of all materials before they are signed by the CEO.

1. Project and Task Management:

• Arrange critical office visits and ensure that all projects and tasks are followed up on, ensuring timely completion to meet deadlines.