Overview
Executive Assistant Jobs in United States at Sundayy
Title: Executive Assistant
Company: Sundayy
Location: United States
About The Company
Global Science & Technology, LLC. (GST) is a leading provider of innovative solutions and professional services to government agencies and organizations dedicated to advancing scientific research and technological development. With a strong commitment to excellence, GST specializes in supporting federal agencies with specialized expertise, cutting-edge technology, and comprehensive administrative support. Our mission is to facilitate the achievement of national priorities through effective collaboration, strategic planning, and operational excellence. GST prides itself on fostering a diverse and inclusive work environment that values integrity, innovation, and professional growth.
About The Role
GST is seeking an experienced Administrative Assistant to join our team supporting the National Oceanic & Atmospheric Administration (NOAA) Satellite Service (NESDIS). This role is vital in providing high-level administrative support to senior leadership within NESDIS, based at the headquarters in Silver Spring, MD. The position offers a hybrid work schedule, balancing on-site and remote work to ensure flexibility and efficiency. The successful candidate will be responsible for managing a wide array of administrative functions, including schedule management, travel coordination, document preparation, and interagency communication. This role requires a proactive, detail-oriented individual who can effectively liaise across multiple teams and external partners to ensure seamless operations and support for critical NOAA initiatives.
Qualifications
- Bachelor’s degree in business, finance, human resources, organizational management, or related field, or relevant experience and skills in lieu of formal education
- Four to eight years of experience in administration, planning, documentation, coordination, and meeting planning
- Proficiency in computer administrative and financial applications/tools, including Google Workspace and Microsoft Office Suite; familiarity with SmartSheet is a plus
- Strong interpersonal and communication skills, with the ability to convey information clearly and professionally
- Excellent analytical skills and a self-starter attitude capable of managing multiple priorities
- Proven experience in preparing briefing materials, status reports, and project documentation
- Ability to quickly learn new tools and software applications
- Applicants must be eligible to undergo a government background investigation
Responsibilities
- Prepare, document, consolidate, and deliver meeting presentations, briefing materials, and documentation
- Develop and support administrative planning processes to facilitate project and organizational objectives
- Implement and maintain schedules and plans for project leadership, ensuring timely execution of tasks
- Prepare and present status reports, summaries, and updates for leadership review
- Identify potential risks or issues and recommend appropriate solutions or mitigation strategies
- Assist in developing project management templates, guidelines, and documentation standards
- Verify the delivery and accuracy of project documentation, action items, and contractual documentation such as Technical Task Agreements
- Maintain comprehensive documentation including policy documents, process manuals, and strategic plans
- Coordinate travel arrangements, property management, and front office activities to support operational needs
- Act as a liaison between NESDIS branches, NOAA, interagency, and international partners to facilitate effective communication and collaboration
Benefits
- Comprehensive health, dental, and vision insurance plans
- Life, disability, and financial protection benefits
- Retirement plans and savings options
- Paid leave including vacation, sick leave, and federal holidays
- Professional development opportunities and tuition assistance programs
- Work-life balance initiatives and dependent care support
- Recognition programs to acknowledge exceptional performance
Equal Opportunity
GST is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class under applicable federal, state, or local law. We are committed to fostering an inclusive environment and providing affirmative action in employment for qualified individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.
