Overview
Executive Assistant Jobs in Sydney, New South Wales, Australia at Hays
Title: Executive Assistant
Company: Hays
Location: Sydney, New South Wales, Australia
Your new role
This is a busy and hands-on Executive Assistant role supporting a highly engaged Executive Director during a period of increased workload. You’ll play a critical role in keeping the office running smoothly, managing competing priorities and acting as a trusted point of support.
You’ll be someone who is exceptionally organised, proactive, and comfortable working under pressure while dealing with a wide range of senior stakeholders.
Key responsibilities include:
- Providing high-level, proactive executive support to the Executive Director
- Managing a complex and constantly changing diary and priorities
- Drafting briefings, correspondence and responses for review
- Coordinating meetings, papers, agendas and follow‑up actions
- Acting as a key contact for internal stakeholders and board-level contacts
- Building strong relationships across multiple teams and senior levels
- Tracking actions, deadlines and deliverables to keep everything on course
- Anticipating issues and offering practical solutions before problems arise
This role suits someone who enjoys being “across everything” and thrives in a high‑trust, high‑volume environment.
What you’ll need to succeed
- Proven experience supporting a senior executive (Executive Director or equivalent)
- Exceptional organisation skills, you’re naturally structured and detail-focused
- Strong initiative and the confidence to work proactively with minimal direction
- Excellent written communication and drafting skills
- Ability to manage heavy workloads and competing deadlines
- Strong stakeholder management skills across varying seniority levels
- High attention to detail and discretion with confidential information
- Confidence using Microsoft Office, particularly Outlook, Word and PowerPoint
- Experience in government or large, complex organisations is highly regarded
What you’ll get in return
- A key support role working closely with a senior executive
- Hybrid working arrangements with flexibility – must be comfortable to work from home.
- Hourly rate of $69 per hour plus super
- Labour Hire contract until 18th December 2026
- No paid annual leave or sick leave.
- The opportunity to make a real impact in a critical leadership office
- A fast-paced role where no two days are the same
- Supportive and professional working environment
