Overview
Executive Assistant to Vice President Jobs in Dublin 4, County Dublin, Ireland at Brightwater Recruitment
Title: Executive Assistant to Vice President
Company: Brightwater Recruitment
Location: Dublin 4, County Dublin, Ireland
Temporary Executive Assistant to Vice President's Office – Immediate Start
Dublin 4 – Temporary position with potential for further opportunities – €24-€28 p/h in line with government pay – Fully onsite – Brilliant collaborative and supportive team – Must be available for an immediate Start
We are seeking a highly organised, discreet and adaptable Temporary Executive Assistant to provide comprehensive support to the Office of the Vice President. This role would support their VP, Director and provide additional support to the office. This is an immediate start position with an estimated duration of 3 months, with the possibility of long-term extension or further opportunities.
This dynamic role will involve supporting two key executives: the Vice President and a Director within the unit. The successful candidate will thrive in a fast-paced but collaborative and friendly environment with a varied workload.
Key Responsibilities:
- Act as Personal Assistant to two executives managing diaries, handling phone calls and a very busy email correspondence, liaising with internal and external stakeholders and organising events and travel where necessary.
- Assist in preparing detailed minutes, reports, proposals, presentations and other materials.
- Organise and coordinate all meetings and events, including scheduling, agenda preparation, documentation, minute-taking, room reservations & set-up and follow-up on agreed actions.
- Organise events, meetings and hospitality involving senior figures from industry and state organisations.
- Serve as the first point of contact for internal and external stakeholders for the Vice President's Office.
- Provide administrative support to Unit Directors on project administration, management and delivery.
- Offer general administrative support such as arranging couriers, travel, filing, document & post management and ordering office supplies.
- Support the General Manager with procurement, processing invoices and expenses and recording leave.
- Maintain accurate electronic files and input data into computerised systems including eprocurement, efinancials, CoreHR, and RMS.
Desired Traits:
- Ability to handle sensitive information with the utmost discretion.
- A positive and approachable attitude, acting as a welcoming first point of contact.
- Adaptable and proactive in managing a varied and busy workload.
- Ability to work independently and as part of a team, with a high level of judgment, confidentiality and discretion.
Minimum Requirements:
- Minimum 3 years’ experience as Executive / Personal Assistant
- This role requires high level of English language proficiency (reading, writing and speaking)
Further Details:
- This is a temporary hourly paid position, with a rate based on experience, equivalent to the Senior Executive Assistant pay scale, ranging from approx. €44,000 – €53,000 annually / €24-€29 p/h.
- Working hours are 35 hours per week, 7 hours per day (9 am to 5 pm with a 1-hour lunch break).
- The role is based fully on-site.
Contact
- Please hit the apply button below to send your cv. For more information on this position or other Business Support roles contact Paula Smaga directly via email; [email protected]
Please Note:
- This role does not provide sponsorship for a work visa; applicants must have the existing right to work in Ireland for the duration of the contract.
