Overview
Executive Secretary Jobs in Federal Territory of Kuala Lumpur, Malaysia at Maybank Islamic
Title: Executive Secretary
Company: Maybank Islamic
Location: Federal Territory of Kuala Lumpur, Malaysia
Responsibilities:
Reporting directly to CEO; Executive Secretary is responsible for supporting high-level management. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests. Other duties include secretarial / administrative support.
- To provide comprehensive secretarial and administrative support, deal with work of a highly confidential nature and plan proactively in ensuring efficient time management.
- Effectively schedule and co-ordinate meetings in an accurate and flexible manner. Monitor and manage CEO's appointments, calendar & upcoming commitments to ensure CEO's schedule is effectively organized.
- To ensure the CEO is well-prepared for meetings producing documents, briefing papers, reports and presentations before the meeting.
- To ensure efficient and effective operation and keeping good rapport with external Clients/ Minister Office/ government bodies.
- To ensure all data and information are screened, prioritized and dealt with efficiently as to ensure that all deadlines are met.
- To handle highly private and confidential matters for CEO's and to manage flow in terms of prioritize task.
- Relay directives, instructions and assignment to SMT Members.
- Assist in preparing slides and presentations
- Coordinate travel arrangements; prepares itineraries and manage travel and schedule.
- Assisted to organize company and community events as and when is needed.
- Other ad-hoc matters/ other responsibilities as required.
Requirements:
- Candidate must possess at least a Professional Certificate or Diploma in Secretarial, Business Administration, Management or equivalent.
- Solid hands on working experience relevant to the role requirements.
