Overview
Facilities Administration Officer Jobs in Beirut, Beirut Governorate, Lebanon at Université La Sagesse – ULS
Title: Facilities Administration Officer
Company: Université La Sagesse – ULS
Location: Beirut, Beirut Governorate, Lebanon
Position Summary:
The Facilities Administration Officer acts as the central coordination and control function of the Office of Facilities Management, ensuring efficient operations through oversight of CAFM workflows, asset and inventory management, vendor coordination, and performance reporting. The role supports decision-making by providing accurate data, monitoring operational performance, and ensuring accountability, compliance, and service efficiency across all facilities functions.
Key Responsibilities:
Facilities Coordination & CAFM Control
- Manage facilities requests through the CAFM system, ensuring proper assignment, follow-up, and closure.
- Supervise CAFM operations including ticket classification, prioritization, SLA tracking, and data accuracy.
- Coordinate across Facilities units to maintain service continuity and resolve operational issues.
Asset, Vendor & Operational Control
- Maintain centralized asset and inventory tracking systems and ensure data accuracy.
- Monitor asset movement, inventory levels, and resolve discrepancies.
- Oversee vendor performance, SLA compliance, and service coordination, including invoice validation.
Reporting, KPIs & Performance Monitoring
- Prepare operational reports and KPI dashboards.
- Analyze performance trends, delays, and recurring issues.
- Provide insights and support performance monitoring across all Facilities functions.
Administrative Governance & Documentation
- Ensure proper documentation of work orders, contracts, and service records.
- Maintain structured and audit-ready filing system.
- Support compliance, accreditation, and internal audits requirements.
Event & Space Operational Readiness
- Supervise venue booking and space allocation systems.
- Coordinate faculties and facilities teams.
- Ensure operational readiness for events (logistics and safety alignment).
Emergency & ICS Support
- Support coordination and communication during emergency situations.
- Ensure tracking and follow-up of emergency-related requests.
Required Qualifications:
- Bachelor's in Business Administration / MIS / Management.
- 4–6 years of experience in facilities, operations, or coordination roles.
- Experience with CAFM or similar systems is highly preferred.
Preferred Qualifications:
- Experience in a university or large institutional setting.
- Proficiency in data reporting tools and KPI dashboard preparation.
- Familiarity with procurement, vendor management, or asset tracking systems.
Working Conditions:
- Office-based role supporting all campus operations.
- Extended working hours during peak operational periods or emergencies.
