HR & Administrative Coordinator

Overview

HR & Administrative Coordinator Jobs in Kingston, Jamaica at Fujitsu

Title: HR & Administrative Coordinator

Company: Fujitsu

Location: Kingston, Jamaica

Your future in Fujitsu

At Fujitsu, our mission is to create a more sustainable world by building trust in society through innovation. In keeping with this, we are committed to helping our employees grow and develop their careers. We believe that everyone has the potential to achieve great things, and are dedicated to providing the resources and opportunities that our employees need to succeed.

As we stand as a global leader in digital transformation, dedicated to reshaping businesses and society in the digital era, we invite you to take the next step in your career journey and apply. Thank you for being a part of Fujitsu. We look forward to growing together toward a brighter future.

What We Need

About the Role

Fujitsu seeks an HR & Administrative Coordinator to act as the operational and people-management cornerstone for a high-impact records digitization initiative, delivered in partnership with a key local government agency. Reporting directly to the Operations Manager, this role is pivotal in providing comprehensive coordination and administrative support across the full spectrum of HR functions, while also serving as the project's primary administrative resource.

his hands-on, dual-mandate position demands the discipline and acumen of a highly organized project administrator, combined with a HR experience. The ideal candidate will thrive in a dynamic environment, seamlessly managing diverse administrative and HR responsibilities.

The role requires onsite presence in a performance-driven and shift-based environment. Joining at the project's inception, the successful candidate will play a crucial role in establishing and refining the HR and administrative infrastructure from the ground up, contributing significantly to its overall success.

Key Responsibilities

HR Coordination

• Streamline recruitment for entry-level roles by shortlisting candidates, scheduling and supporting interviews, conducting reference checks, and issuing employment contracts.
• Manage the full new-hire lifecycle from comprehensive onboarding and orientation to coordinating documentation, access, and training.
• Execute all offboarding processes, including exit interviews, documentation, and headcount updates.
• Administer all compensation and benefits functions, such as leave management, health insurance enrollment, and claims processing.
• Resolve complex employee relations issues, providing expert guidance to management and staff consistent with company policy and Jamaican employment law.
• Oversee corrective actions and disciplinary processes.
• Drive robust performance management cycles, monitoring KPIs and coordinating all review stages (quarterly, midpoint, annual).
• Develop, review, and interpret HR policies, advising stakeholders to ensure compliance and understanding.
• Process critical HR forms and documents (job letters, contracts, salary forms) and ensure meticulous maintenance of employee files.
• Identify training needs, recommend solutions, and coordinate internal development programs.
• Ensure compliance by overseeing mandatory training completion and supporting internal/external audits.

Administrative Support

• Provide comprehensive administrative support to the Operations Manager, including preparing, formatting, and distributing correspondences, reports, and project documents.
• Efficiently manage and route all incoming and outgoing communications and correspondences on behalf of the Operations Manager.
• Establish and maintain a structured, audit-ready filing and document management system, encompassing both physical and digital records.
• Skillfully schedule and coordinate meetings, interviews, review sessions, training events, and operational activities.
• Proactively monitor project deadlines and action items, following up with responsible parties to ensure timely completion.
• Gather, analyze, and synthesize data to prepare specialized reports and organizational people reports.
• Provide relief receptionist duties as required, ensuring seamless front desk operations.
• Successfully complete all other assigned projects and tasks within established timeframes.

Key Qualifications and Experience

• Bachelor's degree required in HR Management, Business Administration or a related discipline.
• 5+ years combined HR Generalist and Office Administration experience, with demonstrated exposure across key HR functions.
• Previous experience in project-based or contract settings preferred.
• Skilled in mediation and conflict management.
• Strong working knowledge of Industrial Relations and HR management best practices, including comprehensive understanding of Jamaican employment law.
• Exceptional proficiency in providing administrative and office support.
• Adept at handling confidential HR document processing (e.g., employment contracts, job letters, salary advance forms, employment records) with precision and discretion.
• Exposure to HRIS platforms, HR databases, or attendance management systems is a plus.

Key Attributes

• Strong administrative support skills, meticulous, organised, and execution-focused.
• Excellent documentation and record-keeping skills.
• Strong mediation and conflict management skills.
• Strong analytical skills with the ability to identify issues early.
• Excellent interpersonal and communication skills, verbal and written.
• Excellent knowledge of Microsoft Office suite, particularly Word, Excel, and Outlook.
• Excellent time management with strong planning, multitasking, and prioritising skills.
• High level of attention to detail and quality.
• Ability to work with cross-functional teams to deliver on assignments.
• Strong presentation skills.
• Shows initiative, proactive and solutions focused.
• Discreet and professional in the handling of sensitive matters and information.

Let’s shape your world and achieve together

Fujitsu is an equal opportunity employer and prohibit discrimination and harassment of any kind. Here diversity and inclusion are essential to our success as we believe that everyone has something to contribute. As such, we are committed to creating an environment where all employees feel valued, respected and can thrive to reach their full potential.