Overview
Invoices Officer Jobs in Edinburgh, Scotland, United Kingdom at The Scottish Government
Title: Invoices Officer
Company: The Scottish Government
Location: Edinburgh, Scotland, United Kingdom
Do you have good attention to detail and enjoy working as part of a team?
The DSA Invoicing Team sits within the wider Finance function at the Student Awards Agency Scotland (SAAS) and plays a critical role in ensuring accurate and timely payments to suppliers. The team is responsible for processing around 60,000 invoices annually across approximately 600 suppliers through the Student Support System (STEPS), with a significant proportion of this activity being automated.
We are seeking detail-oriented and dependable individuals who can process a high volume of invoices with a strong focus on accuracy, compliance, and value for money. This role is key to ensuring public funds are managed effectively and payments are made within agreed timescales.
This is a Fixed Term Appointment for 24 months.
Responsibilities
- Entering supplier invoices on STEPS (SAAS operating system) with a high degree of accuracy following the procedures and policies to ensure we are making efficient use of public funds.
- Contact suppliers when we are unable to pay invoices with the reason and advising of any action they are required to take to enable payment as well as ensuring that suppliers and Institutions are following SAAS Policies.
- Highlighting issues or concerns to the senior staff.
- Select cases to be put through automation and verifying via UIPath when required.
- Contacting suppliers/institutions for recouping of incorrectly paid funds.
- Answering basic supplier queries ie when payment will be made, reason for non payment etc.
- Checking of supplier statements against remittance notes to ensure we have processed all invoices.
Success profile
Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.
Experience
- Experience using IT packages confidently such as word, Excel and PowerPoint.
- Ability to work carefully with numbers or written information and follow clear instructions
- Experience of working accurately with high volume data, such as data entry, processing forms or transactions, with a strong attention to detail.
- Previous experience with Accounts Payable.
Behaviours
- Working together – Level 1
- Delivering at pace – Level 1
You can find out more about Success Profiles Behaviours here Behaviour levels – Success profiles: candidate guide – gov.scot
How To Apply
Apply online, providing a CV and Supporting Statement (of no more than 750 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
If invited for further assessment, this will consist of an in person interview and presentation.
Assessments are scheduled for w/c 25 May 2026 however this may be subject to change.
In the event of a high volume of applications, candidates will have their applications initially assessed against the Accounts Payable experience criteria above. Candidates who pass this initial sift will have their applications fully assessed against the listed criteria.
Recruitment Principles
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.
About Us
SAAS is an executive agency of the Scottish Government and responsible for assessing and paying student awards for Scottish domiciled students in Higher Education throughout the UK. We administer budgets of around £1.4 billion each year, making payments to both educational institutions and over 190,000 students a year. We are committed to recruiting a diverse workforce that is representative of the clients we serve.
More information on SAAS can be found on our website https://www.saas.gov.uk
The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.
As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.
Working Pattern
Our standard hours are 35 hours per week. This role requires in person attendance of 6 days per month minimum with more regular attendance as required to support the leadership and strategic direction of the team. We offer a range of flexible and hybrid working options depending on the needs of the role. Flexible working patterns will be considered in line with business needs.
SAAS has separate arrangements from core Scottish Government for Public and Privilege holidays. SAAS office is fully closed between Christmas and New Year.
Security checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about all the different levels of security checks in our Candidate Guide.
Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.
Equality statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.
Further information
Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.
Read our Candidate Guide for further information on our recruitment and application processes.
If you have specific questions about the role you are applying for, please contact us on [email protected]
