Overview
Legislative Services Coordinator/Deputy Clerk Jobs in Stratford, Canada at Perth County
Location: Stratford
Position:
Legislative Services Coordinator/Deputy Clerk
Start Date:
As soon as possible Employment Status:
Full-time Reporting To:
Manager of Legislative Services/Clerk Union Affiliation:
Non-union Posting Date:
June 9, 2026 Closing Date:
June 30, 2026 at 4:30pm
Position Summary:
If you are eager to work in a team-based organization that expects employees to exercise critical thinking, make reasonable decisions and build organizational capabilities, then you are who we are looking for.
The Legislative Services Coordinator/Deputy Clerk provides administrative and advisory support across a broad range of functional areas, including Council and Committee secretariat services, Corporate Records Management, the Accessibility program, and duties as an appointed Commissioner of Oaths.
The role also provides administrative support for the Emergency Management program and MFIPPA, serves as the administrative lead for the Grant Program and Tree Injury By-Law administration, and provides legal assistant support to the Executive Director of Legal and Corporate Services.
Performs statutory duties of the Clerk in their absence (2IC) which can include serving as a signing officer.
Provides procedural advice, follow-up research, reports, correspondence, and action with regard to Council/Committee decisions.
Coordination of Council/Committee meetings to ensure they are properly staffed, catered and supported.
Assembles/circulates agendas, public notices, drafts by-laws, resolutions prior to meetings, and following, takes and prepares minutes.
Train and/or setup external training for Council/Committee members, as required, during their tenure.
Assists with the development and maintenance of Council procedures, policies and support documents such as, but not limited to, the Procedural By-law, the Code of Conduct, the Closed Meeting Protocol.
Assist with the planning of the annual Warden’s Election meeting and event, annual Perth Municipal meeting and event, and manages the Joint Accessibility Advisory Committee.
Executes Commissioner of Oaths responsibilities in accordance with the County’s program and the Commissioners for Taking Affidavits Act.
Assists in responses as delegated by manager for Freedom of Information (FOI) requests and responses under the MFIPPA legislation in accordance with statutory deadlines.
Assists with the annual reporting to the Information and Privacy Commissioner (IPC) with regard to the County’s MFIPPA program.
Prepares and presents reports on behalf of the Forestry Inspector to Council on a monthly and annual basis as provided by the Inspector.
Update and amend County Forestry Conservation By-law in accordance with local and provincial changes (as required).
Under direction from Manager, develops multi-year Accessibility Plan and prepare Annual Accessibility Update in collaboration with Lower Tiers and JAAC, as mandated by the Province via the AODA.
Acts as corporate trainer for accessibility programs for internal and external clients, in addition to training on applications such as iCompass and File Hold.
Maintains corporate digital database of records in County’s File Hold software. Assists with the retention, retrieval and destruction of all documents and records of the County.
Provides legal assistant support to the Executive Director of Legal and Corporate Services, including drafting correspondence and legal documentation, conducting legal research, monitoring critical deadlines and limitation periods, and maintaining both digital and physical legal files in accordance with corporate standards and confidentiality requirements.
Ensure that Occupational Health and Safety practices and County of Perth policies and procedures are adhered to; wear any personal protective equipment required to ensure personal safety and report any known hazards and/or incidents in the workplace to immediate Supervisor.
Other duties as assigned by Manager and the Executive Director of Legal and Corporate Services.
Qualifications:
Post-secondary university education in a relevant field such as Public Administration, Political Science, Law, Business Administration, or a related discipline.
Comp…
Title: Legislative Services Coordinator/Deputy Clerk
Company: Perth County
Location: Stratford, Canada
Category:
