Manager Corporate Affairs & Company Secretariat

Overview

Manager Corporate Affairs & Company Secretariat Jobs in Islāmābād, Pakistan at U Microfinance Bank Limited

Title: Manager Corporate Affairs & Company Secretariat

Company: U Microfinance Bank Limited

Location: Islāmābād, Pakistan

Purpose of Job

• To manage and strengthen corporate governance practices in accordance with the Companies Act, SECP Regulations, SBP directives, and applicable regulatory frameworks.
• To ensure effective management of Board of Directors, Board Committees, Shareholders' Meetings, and Corporate Secretariat functions.
• To ensure timely submission of all statutory, regulatory, and corporate filings with SECP, SBP, CDC, and other relevant authorities.
• To maintain effective liaison with regulators, shareholders, auditors, legal advisors, and internal stakeholders.
• To support all matters relating to corporate governance, regulatory compliance, and corporate affairs.

Job Responsibilities

Corporate Secretariat & Governance

• Prepare Board, Board Committee, and Shareholders' Meeting calendars.
• Prepare and circulate notices, agendas, presentations, working papers, and supporting documents for Board, Board Committee, AGM, EOGM, and Management Committee meetings.
• Coordinate with business units to obtain agenda items, presentations, and supporting information for Board and Committee meetings.
• Draft, review, and finalize minutes of Board, Board Committee, AGM, EOGM, and Management Committee meetings in accordance with regulatory requirements and governance best practices.
• Prepare Board resolutions, circular resolutions, extracts of minutes, and certification documents.
• Maintain complete and accurate minute books, statutory records, and governance documentation.
• Maintain effective tracking and follow-up of Board and Committee action items and resolutions.
• Assist in annual Board evaluations, Board effectiveness reviews, and Directors' Training Programs.
• Ensure compliance with Board-approved governance frameworks, charters, policies, and Terms of Reference

Regulatory Affairs & Compliance

• Manage and coordinate all SECP, SBP, CDC, and other regulatory filings, disclosures, returns, and statutory submissions.
• Ensure timely compliance with Companies Act requirements, SBP directives, Prudential Regulations, Corporate Governance Regulations, and circulars issued from time to time.
• Maintain regulatory compliance trackers and ensure timely closure of regulatory observations.
• Coordinate responses to regulatory inspections, examinations, and inquiries.
• Maintain all statutory registers, corporate records, shareholding records, and governance documentation.
• Liaise with regulators and government authorities regarding corporate approvals, disclosures, and reporting requirements.
• Monitor changes in applicable laws and regulations and advise management on governance and compliance implications.

Corporate Affairs

• Manage processes relating to issuance, transfer, allotment, and other share-related matters.
• Coordinate Annual General Meetings, Extraordinary General Meetings, and shareholder communications.
• Maintain effective relationships with shareholders, CDC, legal advisors, and external stakeholders.
• Facilitate dividend-related communications and shareholder information requests where applicable.

Audit, Inspection & Risk Management

• Coordinate with Internal Audit, External Auditors, SBP Inspection Teams, and regulatory reviewers regarding Secretariat and Governance matters.
• Provide Board approvals, resolutions, minutes extracts, and governance records required during audits and inspections.
• Support business units during regulatory inspections by providing relevant corporate governance documentation.
• Maintain and periodically update Risk Registers, Compliance Registers, and Secretariat-related controls.
• Ensure timely closure of audit observations and inspection findings related to Corporate Affairs.
• Administrative Support
• Draft corporate correspondence, regulatory responses, notices, and governance-related documentation.
• Review and maintain departmental policies, manuals, charters, and Terms of Reference.
• Coordinate with external consultants on assigned regulatory matters.
• Participate in strategic projects and transformation initiatives undertaken by the department