Overview
Office Administrator / Executive Assistant Jobs in Caringbah South, New South Wales, Australia at VG Project Group Pty Ltd
Title: Office Administrator / Executive Assistant
Company: VG Project Group Pty Ltd
Location: Caringbah South, New South Wales, Australia
Company Description
VG Project Group Pty Ltd, established in 2016 in Sydney, is a leading project, change, and development consultancy specialising in mid-tier construction across Australia.
VG provides end-to-end services across design, development, construction delivery, compliance, and operational improvement, supporting developers, builders, and government agencies on complex projects.
Co-founded by Joanna Versiani and Kim Gower, VG brings over 35 years of industry experience across sectors, including Residential, Aged Care, Retail, Health, and Government infrastructure. Our team is recognised for strong governance, compliance oversight, and high-quality project delivery.
As VG continues to grow, we are seeking a highly organised Office Administrator/Executive Assistant to support the leadership team and maintain efficient internal operations.
Role Description
This is a full-time, office-based role in Caringbah, NSW.
The Office Administrator/Executive Assistant will play a key role in supporting the Directors and project teams by providing administrative support, document management, HR coordination, and support for internal processes.
The role will ensure that the business operates smoothly behind the scenes by managing company templates, preparing proposals, coordinating employee onboarding, and supporting internal systems and procedures.
This position is ideal for someone who is organised, proactive, detail-oriented, and enjoys working in a professional but collaborative environment.
Key Responsibilities
Office & Administrative Management
• Maintain and organise company documentation, templates, and records
• Assist in preparing proposals, capability statements, and reports
• Manage document formatting and ensure consistency across company materials
• Maintain project and company folders and document management systems
HR & Employee Coordination
• Coordinate new employee onboarding and induction processes
• Assist with the preparation of employment documentation and contracts
• Maintain HR records and employee files
• Coordinate staff training records and internal documentation
Business Operations Support
• Support the Directors with general administrative tasks and scheduling
• Assist with maintaining company procedures, policies, and templates
• Coordinate office logistics and internal communications
• Assist with the preparation of internal presentations and documents
Marketing & Proposal Support
• Assist in the preparation of tender submissions and proposals
• Maintain company marketing materials and templates
• Coordinate updates to capability statements and project portfolios
Qualifications
• Previous experience in administration, executive assistance, office management, or HR coordination
• Strong organisational and time management skills
• Excellent written communication and document formatting skills
• High attention to detail and ability to manage multiple tasks
Preferred:
• Experience working in construction, consulting, engineering, or professional services environments
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with document management systems or CRM tools
What We Offer
• Opportunity to work within a growing and dynamic consultancy
• Exposure to the construction and development industry
• A supportive and collaborative team culture
• A family-oriented workplace environment that values respect and teamwork
• Opportunity to grow and develop within the business
