Overview
Office Coordinator – Office of VPAA Jobs in Kuwait at American University of Kuwait (AUK)
Title: Office Coordinator – Office of VPAA
Company: American University of Kuwait (AUK)
Location: Kuwait
Job Description
Department: Office of Vice President of Academic Affairs
Reports to: Vice President of Academic Affairs
Scope And Purpose
The Office Coordinator of the Vice President for Academic Affairs (VPAA) provides high-level administrative, organizational, and coordination support to ensure the efficient operation of the Office of Academic Affairs. The role serves as a central coordination point between the VPAA’s office and academic units, supporting communication, follow-up, scheduling, reporting, and administrative processes across Academic Affairs.The position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities, maintain confidentiality, and support institutional initiatives in a collaborative academic environment.
Essential Duties And Responsibilities
Executive Support to the VPAA
- Manage the VPAA’s calendar, appointments, meetings, and related scheduling logistics.
- Prepare and organize reports, presentations, meeting materials, correspondence, and briefing documents.
- Support the VPAA in tracking priorities, follow-up items, and ongoing initiatives.
- Handle confidential information and sensitive academic or personnel matters with professionalism and discretion.
- Maintain organized records, files, and documentation for the Office of Academic Affairs.
Coordination Across Academic Units
- Coordinate communication and follow-up between the Office of the VPAA and academic units, including colleges, the University Library, and faculty development/research offices.
- Track administrative requests, approvals, reports, and deadlines across Academic Affairs units.
- Facilitate timely communication and information flow between the VPAA’s office and internal stakeholders.
- Support consistency and efficient coordination of administrative processes across Academic Affairs units as needed.
Administrative & Operational Support
- Assist in coordinating meetings, agendas, documentation, and follow-up related to Academic Affairs initiatives and committees.
- Prepare summaries, executive briefs, and reports to support decision-making and institutional planning.
- Collect, organize, and compile information from internal and external sources as requested.
- Support organization of records and documentation related to academic initiatives, accreditation, program review, and other institutional processes as needed.
- Coordinate with faculty, staff, and external partners to ensure timely completion of assigned tasks and projects.
Communication & Institutional Support
- Draft, proofread, and disseminate official communications from the Office of the VPAA.
- Support implementation and coordination of VPAA-led initiatives and special projects.
- Assist in identifying and resolving administrative bottlenecks through proactive follow-up and coordination.
- Maintain professional and collaborative working relationships with faculty, staff, administrators, and external stakeholders.
Qualifications
Education:
- Bachelor’s degree required.
- Master’s degree preferred (education, business, public administration, or related field).
Experience
- Minimum 3–5 years of administrative, executive support, or coordination experience.
- Experience in higher education or complex organizational environments preferred.
Core Competencies
- Organizational Skills & Attention to Detail
- Written and Verbal Communication
- Coordination & Follow-Up
- Confidentiality & Professionalism
- Initiative & Problem Solving
- Collaboration & Teamwork
- Time Management & Multitasking
Skills
- Strong organizational, coordination, project management, and administrative skills.
- Ability to manage multiple priorities and meet deadlines independently.
- Excellent written communication and document preparation skills.
- Ability to summarize and organize information clearly and concisely.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
- Strong interpersonal and communication skills with the ability to interact effectively with faculty, staff, and leadership.
- Ability to maintain discretion and professionalism in handling confidential matters.
- Familiarity with higher education environments and academic operations preferred.
