Overview
Project Administrator Jobs in Makati, National Capital Region, Philippines at ABS – Agility Beyond Space
Title: Project Administrator
Company: ABS – Agility Beyond Space
Location: Makati, National Capital Region, Philippines
Role Description
This is a full-time, on-site Project Administrator role based in Subic Bay, Philippines
Responsibilities
- Provide administrative and coordination support for the successful implementation of a construction project.
- Ensure proper documentation and facilitate communication between project stakeholders and supports project management processes including procurement, scheduling, compliance, and reporting.
- Work closely with project manager, engineers, subcontractors, and client to keep projects on track, within budget, and compliant with regulatory and client standards.
- Maintain a centralized filing system for all project documentation including contracts, permits, drawings, reports, and correspondence.
- Manage version control and distribution of construction drawings, plans, and specifications.
- Record and distribute meeting minutes, progress reports, and site instructions.
- Support the Project Manager in scheduling construction activities, meetings, and inspections.
- Monitor project milestones and alert the team to potential delays or bottlenecks.
- Help coordinate logistics for on-site activities, such as material deliveries and subcontractor work schedules.
- Assist in preparing purchase requests, bid documents, and contracts for subcontractors and suppliers.
- Track procurement progress and coordinate with suppliers to ensure timely delivery of materials.
- Help monitor the construction budget and maintain records of expenditures and payments.
- Facilitate communication between the construction team, project management office, and external stakeholders.
- Assist in preparing presentations and reports internally and for the client.
- Ensure construction activities comply with safety regulations, building codes, and contractual obligations.
- Track permit applications, inspection schedules, and regulatory approvals.
- Support the team in implementing project quality control procedures and documenting non- conformities.
Requirements
- Bachelor’s degree in civil engineering, Construction Management, Business Administration, or a related field.
- Minimum of 2–3 years of experience in project administration or coordination, preferably in construction or infrastructure projects.
- Strong organizational, time management, and problem-solving skills.
- Knowledge of construction processes, terminology, and contract administration.
- Proficient in MS Office, especially Excel and Word; knowledge of project management software (e.g., MS Project, Primavera, or equivalent) is an asset.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and escalate issues when necessary.
- Familiarity with local procurement rules, labor laws, and construction safety regulations is an advantage.
Company Description
ABS (Agility Beyond Space) is a global satellite operator delivering secure, reliable, and tailored communication solutions for government, enterprise, telecommunications, broadcast, and maritime customers. Its satellite fleet provides near-global coverage, connecting 93% of the world’s population and supporting critical connectivity needs in remote and challenging locations. Guided by core values of Agility, Trust, and Innovation, ABS focuses on customized services that address specific industry requirements. The company is committed to transparent, dependable service that supports smooth communication and data transfer at any scale. ABS maintains a global sales presence, with offices in the United Arab Emirates, Asia, and the United States.
