Public Notice – Administrative Specialist (Direct Hire)

Overview

Public Notice – Administrative Specialist (Direct Hire) Jobs in California, United States at NASA – National Aeronautics and Space Administration

Title: Public Notice – Administrative Specialist (Direct Hire)

Company: NASA – National Aeronautics and Space Administration

Location: California, United States

Summary

Positions advertised are in various organizations at Ames Research Center. NASA may fill positions at any grade level listed in this announcement (GS-0301 at the GS-9/11/12/13/14 levels).

Duties

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• Duties described below are at the highest grade advertised. Duties assigned at lower grade levels will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee.
• Lead the planning, execution, and evaluation of administrative, property management, drafting/technical documentation, facility activities, or safety support programs.
• Develop long-range strategies, operational policies, or governance models supporting administrative, technical, or safety functions.
• Provide advice to management on workforce support, facility operations, documentation systems, engineering drawing control, property/equipment management, and/or safety compliance.
• Oversee reviews, audits, inspections, readiness activities, or technical documentation assessments (including drawing validations, configuration checks, and data reviews).
• Produce comprehensive written analyses, technical packages, or recommendations for management.

Requirements

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Conditions of employment

• This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S.
• This position may require a one-year probationary period. If selected, the requirement to serve such period will be determined by Title 5 of the Code of Federal Regulations, Part 11. **See Additional Information section**
• You must meet qualifications requirements by the closing date of this announcement.
• Position subject to pre-employment background investigation or higher-level clearance. Investigation/Clearance may differ and be required based on the duty location/NASA Center requirements.
• Financial Disclosure, Drug Testing, and/or the Travel Requirements for this position may differ and be required based on the duty location/NASA Center requirements.
• To be considered for employment, you must submit your complete application by 11:59 PM ET on June 22, 2026.

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

To qualify for GS-09 level, you must have:

• One year of directly related specialized experience equivalent to the GS-07 level:
• Assisting with administrative or safety tasks such as scheduling, records or property management, document tracking, procurement, filing systems, data entry, or logistics;
• Using software or administrative systems to gather, input, or track information.

OR

• Completed all requirements for a master's or equivalent graduate degree in an appropriate field

OR

• Completed 2 full academic years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree in an appropriate field

OR

• LL. B or J.D, if related

OR

• Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

To qualify for GS-11, you must have:

• One year of directly related specialized experience equivalent to the GS-09 level:
• Performing administrative or safety tasks such as scheduling, records or property management, document tracking, procurement, filing systems, data entry, or logistics;
• Applying administrative or safety policies, procedures, or systems to support organizational operations.

OR

• Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field

OR

• Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field

OR

• LL.M., if related

OR

• Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

To qualify for GS-12, you must have one year of directly related specialized experience equivalent to the GS-11 level:

• Supporting administrative or safety programs (e.g., procurement packages, workforce actions, audit readiness, property accountability, hazard analysis, or documentation control);
• Providing administrative or safety guidance to leadership, supervisors, or technical teams.

To qualify for GS-13, you must have one year of directly related specialized experience equivalent to the GS-12 level:

• Providing expertise in administrative or safety programs (e.g., developing procurement or workforce actions, coordinating audit readiness efforts, overseeing property accountability, conducting hazard analysis, managing documentation control processes, or scheduling facility activities);
• Providing administrative or safety guidance to leadership, supervisors, or technical teams to support program execution, ensure compliance, or resolve complex operational issues.

To qualify for GS-14, you must have one year of directly related specialized experience equivalent to the GS-13 level:

• Leading organizational administrative or safety program activities (e.g., establishing policies for procurement or workforce actions, ensuring organizational audit readiness, conducting hazards analysis, governing property accountability, overseeing enterprise documentation control systems, or balancing constraints across facility activity schedules);
• Providing administrative or safety guidance to senior leadership, supervisors, or cross-disciplinary technical teams to influence policy, shape strategic decisions, or address organization-wide operational challenges.

Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job.

NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit https://www.nasa.gov/careers/how-to-apply/#Artificial-Intelligence to review NASA's guidance on the use of AI tools during the application process.

Promotion Potential

The full performance level (FPL) will vary based on the position in which the selectee is placed and does not default to the highest grade advertised.

Education

(For GS-9 and 11 level only) If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a college or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to http://ope.ed.gov/accreditation/.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

All degrees must have been received in the year of, or any year subsequent to the original date of accreditation.

Additional information

In the Announcement Questionnaire, you will also be prompted to select the lowest grade you wish to be considered for.

By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP/ICTAP will be cleared for any additional selection from this announcement.

If you have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), you must:

• Indicate your eligibility when applying for a position. The questionnaire asks you to identify your ICTAP/CTAP eligibility.
• Meet the minimum qualifications requirements for the position
• Submit proof that you meet the requirements for CTAP/ICTAP as indicated in 'Required Documents'

For additional information about CTAP/ICTAP eligibility, click here – https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ictap.

Any applicant that received a Voluntary Separation Incentive Payment (VSIP) from the federal governmentwithin the last five years based of the closing date of this announcement, if selected, may be required to repay the full amount prior to establishing a start date. For additional information on the VSIP repayment requirement, click here – https://www.opm.gov/policy-data-oversight/workforce-restructuring/voluntary-separation-incentive-payments/.

Per Executive Order 14343, this position is not part of a bargaining unit.

Probationary Period

You may be required to serve a one-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. If selected, the requirement to serve such period will be determined by Title 5 of the Code of Federal Regulations, Part 11.

In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Other duty locations not specifically listed on this announcement may be considered at management's discretion.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.