Overview
Records Consultant Jobs in Olympia, USA at State of Washington
The Washington State Archives preserves and provides access to millions of legal and historical records of our state and local governments. To meet the needs of our transferring partners, improve discoverability of records, and increase access to the collection, the Archives is expanding its staff and currently hiring for several positions, including a Records Consultant located in Olympia.
The Records Consultant helps government agencies with the management and retention of their public records. As part of a statewide team, this position plays a critical role in providing advice, consultations, and training to help government agencies make the best use of the services provided by the Archives. The Records Consultant also assists with reviewing records retention schedules, supporting the State and Local Records Committees, and serves on Archives teams.
We welcome applications from qualified candidates who are excited to join us in helping government agencies to better manage their records, including those destined for preservation and access at the Archives.
The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; registering corporations and charities; connecting Washingtonians through the power of libraries; and protecting our important government records. Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects.
The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities statewide.
The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.
Records Consultant – Library and Archival Professional 2
Full time, Permanent
This position supports the Archives mandates to gather, disseminate, and train agencies on all phases of records management practices, methods, procedures, and techniques for the efficient and economical storage and preservation of records. The position reports directly to the State Records Manager and provides advice, training, and consultations to government agencies, develops online educational resources, and assists with the development and review of retention schedules.
Please note:
Interviews for this position will be conducted on an ongoing basis. It is in the candidate’s best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.
Provides advice and consultation to government agencies
Tasks include:
* Answers routine questions from external customers relating to archives and records management issues with professional in-depth knowledge;
* Independently conducts on-site consultations to provide advice and assistance to customers on routine archives and records management issues;
* Builds and maintains working relationships with internal and external customers;
* Promotes and facilitates the use of archives services by local and state government agencies.
* Supports and assists the administration of the local records grant program.
Develops online resources
Tasks include:
* Develops clear, concise, and easy to follow advice sheets, “How-to” videos, forms/templates, and other tools to assist government agencies with routine archives and records management issues.
* Researches legal issues, best practices and approaches taken in other jurisdictions as part of the development of the online resources/tools using professional in-depth knowledge.
* Reviews existing online resources to ensure they are up-to-date and relevant.
Assists with development and review of retention schedules
Tasks include:
* Identifies and recommends improvements to retention schedules.
* Assists with the editing of records retention schedules.
* Assists with preparation of meeting agendas, meeting packets, drafting of minutes, and giving public notice of meetings.
Presents training
Tasks include:
* Presents in-person training and webinars to government agencies and other stakeholders on archives and records management topics.
* Organizes presentation arrangements such as booking venues, organizing catering, registrations, and printing of handouts.
Miscellaneous
Tasks include:
* Provides backup support to archives’ research services
* Other duties as assigned
Required Qualifications:
* Master’s degree involving archives and records management, history or related field and one year of experience as a professional archivist and/or as a records management professional OR 7…
Title: Records Consultant
Company: State of Washington
Location: Olympia, USA
Category:
