Overview
Senior HR & Admin Executive Jobs in WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Multihexa Sdn Bhd
Title: Senior HR & Admin Executive
Company: Multihexa Sdn Bhd
Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Multihexa Sdn Bhd is a dynamic company that connects Malaysians with globally renowned toy brands. By partnering with international companies, we support their expansion into the Malaysian market through strategic market planning and robust channel development. Our mission is to bring quality toys and enriching experiences into the lives of families across Malaysia.
Key Responsibilities
Human Resources
- Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfer, promotion, and offboarding.
- Coordinate recruitment activities, including job posting, candidate screening, interview scheduling, reference checks, and offer preparation.
- Maintain accurate employee records and HR documentation.
- Process monthly payroll and ensure timely submission of statutory contributions (EPF, SOCSO, EIS, PCB, HRD Corp, etc.).
- Administer employee attendance, leave records, claims, and benefits.
- Prepare employment contracts, confirmation letters, and other HR-related documents.
- Support employee performance appraisal and training initiatives.
- Handle employee inquiries regarding HR policies, benefits, and employment matters.
- Ensure compliance with Malaysian Employment Act, labour regulations, and company policies.
- Assist in developing and updating HR policies, procedures, and employee handbook.
Administration
- Oversee daily office administration and ensure smooth office operations.
- Liaise with external vendors, service providers, government agencies, and authorities.
- Manage company insurance, licenses, permits, and renewal documentation.
- Organize company meetings, staff activities, and corporate events.
- Maintain proper filing and document management systems.
Reporting & Support
- Prepare monthly HR and administration updates.
- Monitor staff attendance, headcount, and manpower records.
- Support the Finance Manager on manpower planning and organizational administration.
- Perform ad-hoc duties and projects assigned by management.
Requirements
- Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related discipline.
- Minimum 3–5 years of experience in HR and administrative functions.
- Experience in handling payroll and statutory submissions is required.
- Good knowledge of Malaysian Employment Act and HR practices.
- Familiarity with SQL payroll and will be an added advantage.
- Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
- Strong organizational and time management skills.
- Good interpersonal and communication skills in English and Mandarin.
- Able to work independently, multitask, and maintain confidentiality.
Preferred Qualifications
- Experience in SME environments handling full-spectrum HR and administration.
- Knowledge of HRD Corp claims and training administration.
- Experience supporting retail, trading, FMCG, distribution, or consumer product businesses is an advantage.
What We Offer
- Competitive remuneration package.
- Performance-based bonus and annual salary review.
- Medical and statutory benefits.
- Career development opportunities in a growing company.
- Friendly and collaborative working environment.
- Opportunity to work with internationally recognized toy brands.
