Overview
Senior HR and Admin Manager JD Jobs in Mexico City, Mexico at Privada
Title: Senior HR and Admin Manager JD
Company: Privada
Location: Mexico City, Mexico
Job Description
Position: Senior Human Resources and Administration Manager
Location: Mexico City (CDMX)
Reports to: General Manager
Employment Type: Full-time
About the Position
We are seeking a strategic and proactive Senior Human Resources and Administration Manager to lead all personnel and operational support functions for our growing logistics and international trade company in Mexico. This is a senior leadership position that combines extensive human resources experience with strong administrative oversight. You will be the point of contact for talent strategy, employee experience, and office operations in a multicultural and dynamic environment, capable of working under pressure and with attention to detail. Experience working in international teams or managing expatriate staff is a plus.
Key Responsibilities
Human Resources Leadership
• Design and execute the comprehensive human resources strategy (talent acquisition and retention, succession planning, and employer branding) tailored to a logistics and trade business.
• Lead the comprehensive recruitment process for all levels, including operational, sales, and hard-to-fill bilingual positions.
• Manage performance cycles, compensation, and benefits (including annual salary reviews, variable compensation, and expatriate packages).
• Manage labor relations, conflict resolution, disciplinary processes, and union matters (if applicable).
• Ensure full compliance with the Mexican Federal Labor Law, NOM-035, NOM-030, social security (IMSS), INFONAVIT, and tax obligations (SAT).
• Coordinate payroll with external providers and the internal finance team.
• Collaborate with the general manager to establish key performance indicators (KPIs) for the required function.
• Promote diversity, equity, and inclusion (DEI) initiatives and employee engagement programs in a multicultural work environment.
Office Administration and Operations
• Lead all administrative and facilities activities: office leasing, maintenance, security, fleet management, and vendor contracts.
• Oversee travel and expense policies, and visa/work permit processes for foreign employees/expatriates.
• Manage the procurement of office supplies, equipment, and services, controlling costs.
• Serve as the primary point of contact for all government agencies and labor inspections. Mexico City.
• Prepare and present monthly Human Resources and Administration reports (staffing, employee turnover, absenteeism, recruitment costs, etc.) to senior management.
Essential Requirements
• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field (Master's degree or certification in Human Resources is a plus).
• Strong attention to detail
• Minimum of 8 years of progressive experience in Human Resources, with at least 4 years in a Senior Human Resources Manager or Head of Human Resources position.
• Essential experience in the sector: Proven track record in a logistics, supply chain, freight forwarding, or international trade company (experience in manufacturing or retail will not be considered).
• Fluency in English (spoken and written)
• Extensive knowledge of Mexican labor law and experience with labor inspections and audits.
• Strong command of Microsoft Office 365
• Experience managing more than 50 employees across multiple locations and shifts.
• Previous experience working with international teams or managing expatriate staff.
• Knowledge of customs, transportation, and warehousing regulations (a significant advantage).
