Overview
Senior Secretary Jobs in Addis Ababa, Ethiopia at skills.et
Title: Senior Secretary
Company: skills.et
Location: Addis Ababa, Ethiopia
Key Performances
Provide assistance and secretarial services to DGM – Operations and department managers under his supervision
Take and transcribe oral dictation and type correspondence, articles, reports, and minutes on general, special, and technical subjects with a very high degree of proficiency and accuracy.
Sort out mails delivered to the office, handle incoming and outgoing correspondence for signature; expedites matters directed to departments and other work units.
Receive visitors, answer telephone calls, clarify business questions whenever possible and schedule appointments considering the workload of the Deputy General Manager in any particular day.
Role Description
This is a full-time on-site Senior Secretary role based in Addis Ababa, Ethiopia. The Senior Secretary will be responsible for managing clerical and administrative tasks, providing executive support, maintaining records, and drafting professional correspondence. Additionally, the role involves organizing schedules, coordinating meetings, and liaising with clients and internal stakeholders to ensure smooth communication and operations. Maintain files of correspondence and other materials of a confidential nature.
Prepare periodic reports , Ensure that all problems related to food safety management system is reported to immediate supervisor and Quality personnel. Ensure compliance with the relevant requirements of local, national and international laws related to environmental standards and end client’s environmental requirements.
Ensure reduction targets (environmental objectives) are in place for environmental aspects e.g. water consumption and discharge, waste, energy and greenhouse gas emissions.
Qualifications
- Proficient in clerical functions, such as document preparation, recordkeeping, and filing
- Strong communication skills with the ability to engage professionally with clients and team members
6 years related work experience
- Customer service skills with a focus on providing excellent support and maintaining positive relationships
- Exceptional organizational and time management skills
- Proficiency in relevant software tools such as Microsoft Office Suite
- Ability to manage multiple priorities and handle sensitive information with confidentiality.
- Diploma in Secretarial Science & office management or any other field of study
- Prior experience in a similar senior secretarial or administrative role is highly advantageous
