Overview
Tender Administrator Jobs in Johannesburg, Gauteng, South Africa at ExecutivePlacements.com
Title: Tender Administrator
Company: ExecutivePlacements.com
Location: Johannesburg, Gauteng, South Africa
Recruiter:
Talent Acquisition Consulting
Job Ref:
2238869952
Date posted:
Friday, April 24, 2026
Location:
Johannesburg, South Africa
SUMMARY:
POSITION INFO:
TENDER ADMINISTRATOR
Location: Bryanston, Gauteng
Reporting to: Junior Manager: Tenders and Business Development
A well-established consulting firm is seeking a highly organised and detail-oriented Tender Administrator to support its Infrastructure Advisory and Business Development team. This role is ideal for a proactive professional with strong administrative capabilities and proven experience in managing tender processes within a consulting or related environment.
Key Requirements
- A 3-year tertiary qualification in Office Administration or a related field
- Minimum of 5 years’ relevant experience in a consulting or similar environment
- Demonstrated experience compiling tenders for National, Provincial, or Local Government / Municipal entities, including SANRAL
- Experience with tender submissions and/or Expressions of Interest (advantageous)
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
- Knowledge of SharePoint and ProMan (or similar systems) advantageous
- Experience in preparing marketing materials (advantageous)
- Strong organisational skills with the ability to multitask and meet tight deadlines
- High level of accuracy and attention to detail
- Ability to work independently and collaboratively within a team
- Excellent interpersonal and communication skills
- Ability to take accurate meeting minutes
- Proficiency in English (written and verbal)
Special Requirements
- Valid driver’s licence and own reliable vehicle
- Willingness to work overtime when required
Key Responsibilities Tender Administration
- Provide administrative and research support to the Tenders and Business Development team
- Identify and track relevant tender opportunities across various infrastructure sectors
- Maintain and update the Opportunity and Tender Management System (OTMS)
- Manage the full tender submission process (online and physical), ensuring compliance with company systems and quality standards
- Coordinate tender documentation, including compliance documents, CVs, and project data
- Attend tender briefings and openings (virtual and in-person)
- Liaise with internal teams, suppliers, JV partners, and sub-consultants
- Maintain accurate tender trackers and reporting systems
- Assist with supplier onboarding, panel applications, and e-procurement registrations
- Ensure all documentation (e.g., B-BBEE, tax clearance) is current and properly archived
- Support the preparation of proposals and marketing-related content
Administration
- Provide general administrative support across departments
- Maintain filing systems (electronic and hard copy)
- Assist with project and financial administration
- Coordinate travel arrangements (flights, accommodation, car hire)
Quality Management
- Ensure compliance with internal Quality Management Systems (ISO 9001:2015, BMS, PMOG)
- Maintain accurate records and support quality assurance processes related to tenders
General
- Participate in ongoing professional development initiatives
- Perform ad hoc duties as required
What We’re Looking For
A self-motivated, reliable individual who thrives in a deadline-driven environment. The ideal candidate will demonstrate initiative, professionalism, and a strong commitment to delivering high-quality work.
If you meet the above requirements and are ready to contribute to a dynamic and fast-paced environment, we invite you to apply.
