Overview
Treasury Assistant Jobs in Makati, National Capital Region, Philippines at Field Outsource Asia Inc.,
Title: Treasury Assistant
Company: Field Outsource Asia Inc.,
Location: Makati, National Capital Region, Philippines
Job Requirements
- Bachelors Degree in Accounting or any finance related course
- Solid understanding or basic accounting principles and practices.
- At least one Treasury experience
- Excellent organizational and communication skills
- Near Poblacion Makati
Responsibilities
Key Duties and Responsibilities
- Internal Controls and Compliance
- Ensure compliance with company treasury policies, accounting procedures, and internal control requirements
- Ensure all treasury transactions are properly authorized, documented, and supported
- Perform an independent verification of payee names, bank account numbers, and payment details prior to endorsement
- Maintain strict confidentiality over bank accounts, cash positions, and sensitive financial information
- Cash Management and Liquidity Monitoring
- Monitor daily cash positions and bank balances across all company bank accounts
- Ensure sufficient funds are available to meet operational and payment requirements
- Prepare daily or periodic cash position and liquidity reports for management review
- Monitor projected cash inflows and outflows to support effective cash planning
- Payment Review, Endorsement, and Bank Transactions
- Receive consolidated and approved-for-payment summaries and attachments from the Senior Accountant
- Review payment summaries and supporting documents for completeness and consistency
- Verify correctness of payee names, bank account details – ensuring it matches the Electronic Fund Transfer Form, payment amounts, and approved payment methods
- Endorse payment summaries and attachments to the Accounting Manager for final review and approval
- After final approval, fund and release payments through the bank system based on approved instructions
- Execute bank transfers, check releases, and online payments accurately and on time
- Maintain complete records of payment approvals, endorsements, and bank confirmations
- Prepare and issue payment advice & Form 2307 to vendors to confirm settlement of obligations.
- Bank Account Administration
- Maintain and monitor all company bank accounts and banking platforms
- Coordinate with banks regarding account maintenance, documentation, and transaction issues
- Assist in opening, modifying, or closing bank accounts upon management approval
- Safeguard bank access credentials and ensure proper use of banking systems
- Accounts Receivable Monitoring and Collection Support
- Monitor accounts receivable balances and aging schedules on a regular basis
- Track customer collections and ensure timely identification of received payments
- Follow up with internal departments regarding overdue accounts
- Coordinate with Sales, Accounting, and Management on collection status and issues
- Escalate potential collection risks and significant overdue balances to management
- Reconciliation and Coordination with Accounting
- Coordinate with the Senior Accountant on bank reconciliations and cash-related discrepancies
- Ensure all cash receipts and disbursements are fully and accurately recorded in the accounting system
- Provide complete supporting documents for bank movements and treasury transactions
- Assist in resolving reconciling items related to cash and accounts receivable
- Reporting and Month-End Support
- Prepare treasury-related reports such as cash position, payment funding status, and collection summaries
- Provide cash availability and receivables updates to management on a regular basis
- Support month-end and year-end closing activities related to cash and receivables
- Provide schedules and documentation required for audits and management review
- File Maintenance
- Update both digital and hard copy files, ensuring consistency and completeness
- Safeguard all payment-related records to meet internal policies, audit requirements, and government regulations (A/Rs and or O/Rs)
- Process Improvement and Other Responsibilities
- Identify opportunities to improve treasury controls, payment security, and efficiency
- Assist in implementing approved improvements to treasury and collection processes
- Perform other treasury- or finance-related tasks as assigned by management
- Other Duties
- Perform other related tasks and responsibilities as may be required by the management
- Carry out directives and special assignments as requested by management to support overall business objectives.
