Overview
Clerk’s Information Administrator Jobs in Oakville, Canada at Oakville Enterprises Corporation
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Job DetailsDurationTemporary Vacancy Reason
Internal secondment applications are welcome. Please note, however, that members of management will not be considered for secondments into bargaining unit positions.
Posting Status
Open to all current Town of Oakville employees and external applicants.
Closing Date
Applications for this position must be received at by no later than 11:59 p.m. on April 26, 2026.
This job posting is for an existing vacancy and therefore will be filled accordingly.
We offer
- A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things
This position reports to the Manager, Records and Information Services.
Job Responsibilities
- Assists and informs the general public, elected representatives, other governments and businesses, other Town departments, rate payer groups and local organizations, in person, by telephone, mail, fax, and e-mail in researching and resolving inquiries and service requirements relating to the Clerks department including Council resolutions, by‑laws, committees, legislative requirements, elections, and Freedom of Information requests;
- Supplies accurate information regarding corporate records, lottery licensing, Council resolutions, by‑laws, committees, elections, vital statistics, marriage licenses, civil marriage services, death registrations, etc.;
- Processes and issues marriage licenses according to the Marriage Act;
- Performs Civil Marriage Ceremonies in accordance with the Marriage Act under delegated authority;
- Processes death registrations and issues burial permits according to the Vital Statistics Act;
- Liaises with the Office of the Registrar General;
- Verifies customer identification, receives payment for, and administers affidavits as a Commissioner for taking Affidavits under delegated authority;
- Provides after‑hours and holiday service for burial permits as required;
- Provides after‑hours Civil Marriage Services;
- Engages in daily cash transactions using POS system; runs daily and monthly reports;
- Provides administrative support to the department;
- Tracks, records and distributes all incoming mail;
Council Information and Planning Portal; - As needed, the Clerk’s Information Administrator may also provide back‑up support to other positions in the department which may include: retrieving inactive records from storage and ordering supplies; processes requests for Liquor License Clearances and Special Occasion Permits; and
Qualifications
- Completion of a 2‑year college diploma in Office Administration or comparable field.
- Minimum of 1 to 3 years of experience preferably in a municipal setting and knowledge of relevant legislation, procedures and government structure.
- Previous experience in a customer service environment.
- Preference will be given to candidates with strong interpersonal skills combined with the ability to effectively deal with sensitive and confidential information.
- Experience working with computers including MS Office (Word, Excel, Outlook, SharePoint) as well as Amanda and Point of Sale System.
- Strong organizational, attention to detail and time management skills combined with the ability to work and multi‑task in a fast‑paced environment.
DATED:
April 13, 2026
The Town’s recruitment software includes elements of artificial intelligence to assist in the screening and short‑listing of qualified candidates.
This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. The minimum threshold score for the interview is 75%.
We thank all applicants and advise that only those selected for an interview will be contacted.
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Title: Clerk’s Information Administrator
Company: Oakville Enterprises Corporation
Location: Oakville, Canada
Category:
