Overview
Compliance Administrator Jobs in Los Angeles, USA at MetroLINK
Position: Contract & Compliance Administrator
PURPOSE OF POSITION The Contract and Compliance Administrator is a procurement officer who assists SCRRA departments with the ongoing contract administration and issuance of purchase orders for parts, construction, operations, maintenance, and professional services. DISTINGUISHING CHARACTERISTICS This is the entry level in the Contract and Compliance Administrator series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by higher-level employees.
SUPERVISION EXERCISED AND RECEIVED Receive general oversight from Manager, Director, or Executive-level roles. No supervisory responsibilities. The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Administer and monitor contracts to ensure compliance with applicable local, state, and federal laws, rules, and regulations, as well as SCRRA Policies and Procedures, and support internal customers with related requests.
Request quotes and prepare solicitation documents for Requests for Quotes, Invitations for Bids, and Requests for Proposals. Coordinate Pre-Bid/Proposal meetings to present requirements to potential bidders/proposers and debriefs. Prepare draft award recommendations and Board Reports as directed. Conform contract documents and purchase orders. Prepare required reports, correspondence, and other items for review by senior staff. Attend various meetings as needed.
Serve as a liaison between contractors, internal customers, and other outside entities as required, and assist in resolving conflicts between contractors and SCRRA. Process approvals per assigned delegation of authority. Review bidder, proposer, and contractor submittals for contractual compliance. Conduct, or assist in, negotiations of prices and/or terms and conditions. Process purchasing requisitions and prepare purchase orders. Review, negotiate, and submit for approval requests for change orders, task orders, and contract amendments.
Conduct closeout actions upon contract completion, such as final audit, payment, release of committed funds, etc., under Management supervision and direction. Promote productive collaboration with all stakeholders and the advancement of SCRRA’s goals. Assist senior staff in planning procurements and set pre-award schedules for contracts, including Board actions. Train internal customers and be a change agent on policies and procedures regarding procurement and contract compliance.
The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws. Education And Experience Bachelor’s Degree in Public Administration, Business Administration, or a related field. A minimum of (4) years of work experience successfully performing contract administration functions, proposal preparation, contract negotiation, and procurement, or a majority of the duties described above.
A combination of training, education, and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of the required experience. A valid class C driver’s license with a satisfactory driving record of no more than two moving violations and no DUIs within the last three years.
Preferred Qualifications
Experience with construction, MRO, or other facility-related projects Familiarity with public works, the Davis-Bacon Act, and the Federal Acquisition Regulation Familiarity with the principles of the Brooks Act for Architectural and Engineering services Familiarity with the Code of Federal Regulations (2 CFR 200) Prior contracting experience under Federal Transit Administration (FTA) regulations KNOWLEDGE,
SKILLS AND ABILITIES
Knowledge of:
Public procurement and contracting principles California and Federal laws applicable to contracts used by public agencies. Cost/price analysis…
Title: Compliance Administrator
Company: MetroLINK
Location: Los Angeles, USA
Category:
