Overview
Contract Administrator-Federal Government Jobs in Huntsville, USA at Kap Project Services
Contract Administrator-Federal Government
Work Details
- Type: Contract / Project-Based
- Project Duration: Through project completion and final audit (anticipated through 2028)
- Start Date: Upon contract award
- Work Schedule: 5×8 – 40 hour/wk
- Location: Huntsville, TX
Key Responsibilities
Federal Agreement Administration
- Serve as the authorized representative for all matters related to the federal cooperative agreement
- Ensure compliance with agreement terms, conditions, and funding requirements
- Track timelines, funding limits, and contract milestones
- Manage and coordinate contract modifications and amendments
- Ensure all changes in scope, cost, or schedule are formally approved
Document Control & Oversight
- Maintain organized and audit-ready project documentation
- Track project expenditures against approved funding plans
- Prepare and submit reimbursement invoices in compliance with federal standards
- Ensure cost documentation aligns with federal reimbursement requirements
Stakeholder & Contract Coordination
- Act as primary liaison between federal agencies, local government, and engineering partners
- Coordinate communication and ensure alignment across all stakeholders
- Maintain records of decisions, communications, and change requests
- Support issue resolution and contract-related problem solving
Compliance & Closeout
- Monitor compliance with federal funding and reporting requirements
- Ensure proper procurement and documentation practices are followed
- Lead contract closeout activities, including final reporting and audits
Required Qualifications
- Experience in contract administration, project management, or program administration
- Demonstrated experience working with federally funded projects or grants
- Strong understanding of compliance, documentation, and reimbursement processes
- Ability to manage multiple stakeholders and coordinate across organizations
- Excellent organizational, communication, and documentation skills
- Experience tracking budgets and ensuring financial accountability
Preferred Qualifications
- Experience with federal cooperative agreements or infrastructure/public works projects
- Knowledge of federal reimbursement and audit requirements
- Familiarity with interagency coordination and government contracting environments
- Professional certifications related to project management or contract administration
What Success Looks Like
- Full compliance with federal agreement requirements
- Accurate, audit-ready documentation and reporting
- Timely reimbursement processing and financial tracking
- Effective coordination between agencies and project partner
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Title: Contract Administrator-Federal Government
Company: Kap Project Services
Location: Huntsville, USA
Category:
