Overview
Document Specialist Jobs in United States at Insight Global
Title: Document Specialist
Company: Insight Global
Location: United States
Overview
The Document Control Specialist is responsible for executing processes related to the storage, retrieval, approval, version control, publication/release, and archival of engineering configuration–controlled documents and technical data. This includes electronic documents, CAD drawings, digital files, templates, forms, and other controlled data in accordance with applicable standards and requirements. A key aspect of this role is delivering excellent customer service to end users while ensuring compliance with all data management rules and regulations.
Key Responsibilities
- Execute all tasks related to the storage, retrieval, approval, version control, publication/release, and archival of engineering and technical documents using electronic data/document management and product lifecycle management (PLM) systems.
- Process and release updated versions of documents and data items in a timely manner to ensure end users have access to the most current information.
- Perform quality control checks to verify completeness, correct naming/numbering, and proper application of signatures prior to release.
- Analyze data items to identify issues, assess problems, and provide recommendations as requested.
- Develop proficiency in multiple Teamcenter workflows and apply them to daily operations.
- Train entry-level team members on basic workflows for processing, approving, releasing, and storing data items.
- Support audits and special projects by providing requested data items in accordance with distribution policies.
- Build and maintain positive working relationships with cross-functional teams across the organization.
- Maintain a professional demeanor in all forms of communication.
- Perform additional duties as assigned by management.
Minimum Qualifications
- High School Diploma required, plus a combination of education, skills, and experience sufficient to perform the essential functions of the role.
- Experience using an Electronic Data/Document Management System (EDMS) in a technical, engineering, scientific, government, legal, or business environment.
- Demonstrated attention to detail, accuracy, and the ability to follow instructions, schedules, and timelines.
- Ability to manage multiple tasks under tight deadlines in a fast-paced environment.
- Proficiency with Microsoft Office applications (Excel, Word, SharePoint, PowerPoint, Visio) and Adobe PDF.
- Familiarity with electronic signature applications, preferably DocuSign.
Experience Requirements by Level
Level II:
- Typically 3 years of experience in office management, records management, or document control.
Level III:
- Typically 5 years of experience in office management, records management, or document control.
Level IV:
- Typically 10 years of experience in office management, records management, or document control.
