Overview
Executive Assistant Jobs in Vaughan, Ontario, Canada at Arcanus Aerial Systems Inc.
Title: Executive Assistant
Company: Arcanus Aerial Systems Inc.
Location: Vaughan, Ontario, Canada
Company Description
Arcanus Aerial Systems Inc. is a defence technology company building integrated unmanned systems and AI-driven sensing for security and intelligence missions worldwide. Beyond our core fixed-wing, VTOL, and hybrid UAV platforms, Arcanus is expanding across a broader defence portfolio – including counter-UAS capabilities, autonomous systems, and integrated payloads – delivered through a growing network of manufacturing and technology partnerships. With a focus on sovereign, allied supply chains, we deliver scalable, reliable systems that provide real-time, actionable intelligence while keeping personnel out of harm's way. Guided by a mission to empower defence and civilian customers, we are building toward a safer and more connected world.
Role Description
This is a full-time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a fast-moving leadership team – owning complex calendars, coordinating domestic and international travel, and managing confidential document flow with discretion. This is a high-trust, high-tempo role for someone who thrives on ambiguity, anticipates needs before they're voiced, and operates calmly as the first point of contact at the senior level.
What you'll do
- Own complex, shifting calendars for two senior executives and coordinate across time zones
- Plan domestic and international travel, including in-country government and partner meetings
- Prepare and manage expense reports and related financial and logistical administration
- Coordinate board, investor, and partner scheduling, and prepare meeting materials
- Manage NDAs, document logistics, and sensitive information with absolute discretion
- Keep the office and day-to-day administration running smoothly
Qualifications
- 4+ years in executive administrative support, ideally to C-suite or senior leadership
- Proven discretion handling confidential information and senior stakeholders
- Strong organizational, time-management, and written communication skills
- Proficiency with Microsoft Office Suite and modern scheduling tools
- Comfort with ambiguity, rapidly shifting priorities, and a fast-paced environment
- Ability to work both independently and collaboratively
- Experience in aerospace, defence, or technology sectors is an asset
- Eligibility for security clearance is an asset
