Overview

Immigration Specialist Jobs in Poland at EPAM Systems

Title: Immigration Specialist

Company: EPAM Systems

Location: Poland

We are seeking an Immigration Specialist to join our team and support the management of immigration processes for employees and stakeholders.

If you excel in a fast-paced setting, have exceptional attention to detail, and are passionate about delivering top-tier service, this position is a great match for you. Be part of a team that emphasizes collaboration, compliance, and operational excellence.

 

Responsibilities

  • Manage the preparation of required documents for Polish work and residence permits, including initial applications, renewals, job condition adjustments, and maintaining legal immigration statuses
  • Prepare employer-side paperwork for Polish visas, work permits, and residence permits
  • Work closely with immigration vendors to ensure smooth and efficient operations
  • Serve as the primary contact for employees, managers, and HR teams throughout the immigration process
  • Deliver accurate information and on-demand assistance to stakeholders while upholding service-level agreements
  • Track immigration case statuses, address challenges, and implement effective solutions on an ongoing basis
  • Identify areas for process enhancement and actively implement improvements to streamline workflows
  • Inform employees of corporate policies and ensure compliance with immigration regulations and company standards
  • Provide regular updates on case progress, gather feedback from stakeholders, and generate reports for management evaluations
  • Ensure adherence to organizational policies, immigration laws, and data protection requirements, including GDPR compliance
  • Collaborate with HR teams, managers, vendors, and government authorities to deliver compliant immigration solutions
  • Monitor expiration dates of permits and other critical deadlines to ensure timely actions and follow-ups
  • Consistently produce high-quality work within deadlines, both independently and under minimal supervision

Requirements

  • Bachelor’s or Master’s degree in a relevant field
  • At least one year of professional experience in Immigration, Global Mobility, HR, or a related domain
  • Ability to comply with established procedures while identifying opportunities for improvement
  • Strong problem-solving, negotiation, and decision-making skills
  • Quick learner with the ability to prioritize tasks and take initiative in a fast-paced environment
  • Excellent organizational and planning skills
  • Ability to remain resilient and perform effectively under tight deadlines
  • Proven track record of successful collaboration with cross-functional teams to achieve results
  • Strong interpersonal and communication skills with a focus on stakeholder satisfaction and service excellence
  • Ability to establish and maintain positive relationships with stakeholders to ensure successful outcomes
  • Commitment to confidentiality and sound judgment in handling sensitive information
  • Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
  • Interest in using AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance workflows and boost productivity
  • Interest in identifying process optimization opportunities and improving operational efficiency
  • Fluency in English and Polish, with a minimum B2 level in both written and spoken communication

 

We offer

  • We gather like-minded people:
    • Engineering community of industry professionals
    • Friendly team and enjoyable working environment
    • Chance to work abroad for up to 60 days annually
    • Business-driven relocation opportunities
  • We provide growth opportunities:
    • Outstanding career roadmap
    • Leadership development, career advising, soft skills, and well-being programs
    • Certification (GCP, Azure, AWS)
    • Unlimited access to LinkedIn Learning, Get Abstract, Cloud Guru
    • English classes
  • We cover it all:
    • Stable income (Employment Contract)
    • Participation in the Employee Stock Purchase Plan
    • Benefits package (health insurance, multisport, shopping vouchers)
    • Strategically located offices featuring entertainment and relaxation zones, table tennis and football, free snacks, fantastic coffee, and more
    • Referral bonuses
    • Corporate, social and well-being events
  • Please, note:
    • The set of bonuses might vary based on the role you apply for – specifics will be discussed with our recruiter during the general interview
    • We will reach out to selected candidates exclusively

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