Overview

Legal Admin Staff Jobs in Binh Duong, Vietnam at URC Vietnam

Title: Legal Admin Staff

Company: URC Vietnam

Location: Binh Duong, Vietnam

[WE ARE HIRING] Legal Admin Staff

URC Vietnam is looking for a Legal Admin Staff to join our Legal & Compliance team.

Location: URC Main Office – Binh Duong. Candidates based in Thu Duc or nearby areas with suitable commuting arrangement are preferred.

Report to: Finance Director

Company Website: https://urc.com.vn

COMPANY OVERVIEW

URC Vietnam Co., Ltd. is part of Universal Robina Corporation (URC), one of the largest branded consumer food and beverage product companies in the Philippines, with a significant and growing presence across ASEAN and Oceania.

In Vietnam, URC operates in the FMCG industry with strong commercial operations and manufacturing sites in Binh Duong, including Plant 1, Plant 2, and the Coffee Plant in VSIP 2, Tan Uyen. The company continues to strengthen its manufacturing capability, operational excellence, quality standards, food safety, and people development to support sustainable business growth. URC Vietnam’s public product information lists its Binh Duong site at VSIP, Thuan An, Binh Duong.

JOB OVERVIEW:

The Legal Admin Staff will support daily legal and compliance activities, including legal document preparation, contract coordination, corporate filing, licensing support, trademark/IP documentation, legal records management, tracking, and follow-up with internal and external stakeholders.

SCOPE OF RESPONSIBILITIES:

1. Legal Admin & Compliance Support

  • Support the Finance Director in handling daily legal and compliance matters.
  • Follow up with internal departments to collect required documents, information, and approvals.
  • Track pending legal/compliance matters and update progress, risks, and required actions in a timely manner.

2. Contract Coordination

  • Coordinate contract review process with internal departments, external parties, and legal advisors.
  • Check contract completeness, supporting documents, approval status, and signed copies.
  • Maintain contract tracking records, including pending status, renewal dates, expiry dates, and filing status

3. Corporate Documents & Licensing

  • Maintain updated corporate legal documents, licenses, certificates, and statutory records.
  • Support legal filings, amendments, renewals, and required submissions under guidance.
  • Monitor deadlines and proactively remind relevant stakeholders before due dates.

4. Trademark & IP Support

  • Support trademark registration, renewal, monitoring, and documentation for URC brands.
  • Coordinate with IP lawyers, trademark agents, and internal stakeholders on IP-related matters.
  • Maintain trademark records and follow up on pending IP actions.

5. Legal Records, Tracking & Reporting

  • Maintain legal/compliance trackers, filing systems, and documentation records.
  • Prepare regular updates, summaries, timelines, and action trackers for the Finance Director.
  • Support legal budget tracking, external legal fee coordination, and other assigned legal/compliance tasks.

REQUIREMENTS:

  • Bachelor’s degree in Law, Legal Studies, or related field
  • Around 1–2 years of experience as Paralegal, Legal Assistant, Legal Admin, or junior legal support role
  • Basic understanding of Vietnam corporate legal, licensing, and compliance requirements
  • Experience in contract coordination, legal document control, corporate filing, licensing, or regulatory documentation is preferred
  • Background in FMCG, manufacturing, or MNC environment is an advantage, but not mandatory
  • Detail-oriented, careful, well-organized, and strong in follow-up
  • Proactive working attitude with a strong sense of ownership
  • Good Microsoft Office skills
  • Fair to good English reading and writing skills for legal documents, emails, and reports

WORKING RELATIONSHIPS:

Internal

  • Finance Director
  • Finance team
  • HR team
  • Sales, Marketing, Supply Chain, Plant, Procurement, QA, and other business functions as needed
  • Regional Legal team from Head Office

External

  • Legal advisors and law firms
  • IP lawyers and trademark agents
  • Government authorities, where applicable
  • External consultants and service providers

📩How to apply:

Interested candidates are invited to send their updated CV to: [email protected]

Email subject: Application – Legal Admin Staff – [Full Name]

Please include the following information in your email:

  • Current location
  • Brief summary of your relevant legal admin / paralegal experience

Apply

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