Overview
Office Administrator Jobs in Manila, National Capital Region, Philippines at B.Grimm
Title: Office Administrator
Company: B.Grimm
Location: Manila, National Capital Region, Philippines
Job Responsibilities
1. Administrative Support
- Manage daily office operations, including filing, correspondence, scheduling meetings, and maintaining office supplies.
- Prepare, format, and consolidate documents, reports, presentations, and records related to plant/site operations.
- Maintain accurate and up-to-date digital and physical filing systems, including permits, maintenance records, and vendor documents.
- Support teams with general administrative tasks such as travel arrangements, expense tracking, and logistics coordination.
2. Documentation & Compliance
- Assist in preparing regulatory and compliance documentation required by government agencies (e.g., DOE, LGU, DENR, or relevant authorities).
- Ensure accurate and timely submission of required reports and documentation.
- Monitor permits, licenses, and certifications to ensure timely renewal and proper filing.
- Maintain organized records for audits, inspections, and compliance reviews.
3. Procurement & Vendor Coordination
- Coordinate procurement requests, including sourcing quotations, preparing purchase requests (PRs), and tracking deliveries.
- Maintain vendor and supplier databases, contracts, and service agreements.
- Liaise with contractors, suppliers, and service providers regarding scheduled maintenance, office requirements, and site-related services.
- Monitor procurement and administrative expenses to support operational efficiency.
4. Human Resources & Site Support
- Coordinate with People Partnership/HR and payroll teams as required.
- Support onboarding and administrative arrangements for new employees or visitors.
- Coordinate staff transportation, accommodation, and other site logistics when applicable.
- Assist in employee engagement activities, training sessions, and internal communications.
5. Office & Facilities Management
- Ensure office facilities, equipment, utilities, and workspaces are properly maintained and functional.
- Coordinate maintenance schedules and service requests with vendors or facility providers.
- Monitor office supply inventory and ensure timely replenishment.
- Support office safety, cleanliness, and workplace organization initiatives.
6. Communication & Coordination
- Serve as the primary point of contact for general administrative inquiries.
- Coordinate communication between site offices, head office, contractors, and local stakeholders.
- Attend internal meetings, prepare meeting minutes, and follow up on action items.
- Support cross-functional coordination to ensure smooth operational activities.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, Industrial Engineering, or related fields.
- Minimum 2–4 years of administrative experience.
- Experience in the energy, construction, engineering, or renewable energy industry is an advantage.
- Strong organizational and multitasking skills.
- Excellent communication skills in English (both verbal and written); knowledge of Filipino/Visayan is an advantage.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and familiar with document management systems.
- Basic understanding of procurement processes and contract administration.
- Detail-oriented with strong record-keeping and documentation skills.
- Ability to work independently with minimal supervision.
- Strong coordination skills with technical teams, management, vendors, and external stakeholders.
- Professional, proactive, and adaptable to dynamic site environments.
Together, we can empower the world compassionately.
As one of Thailand’s oldest companies, our spirit stays forever by embracing innovation and welcoming the brightest talents across engineering, finance, sustainability, marketing, and more. At B.Grimm, you’ll gain hands-on experience, learn directly from experts, and grow in a culture built on collaboration, learning, and compassion.
We are proud to champion Diversity, Equity & Inclusion (DE&I). We encourage applications from people of all backgrounds, including Persons with Disabilities, LGBTQI+, and Indigenous communities. Where needed, we are committed to making reasonable accommodations—because everyone deserves the opportunity to thrive.
Join us and be part of a company that blends tradition with innovation to create a brighter, more compassionate future
