Overview
Ops Grants Specialist Ii Jobs in West Palm Beach, USA at State of Florida
Position: OPS GRANTS SPECIALIST II – 37940254
Requisition No: 872326
Agency:
Environmental Protection
Working Title:
OPS GRANTS SPECIALIST II
– Pay Plan:
Temp
Position Number:
Salary: $21.50 to $23.00/hour
Posting Closing Date: 04/12/2026
Total Compensation Estimator Tool
OPS Grant Specialist II
– State of Florida
Department of Environmental Protection
Office of Resilience and Coastal Protection
Coral Protection and Restoration Program
Open Competitive
This position is located in West Palm Beach, FL
Position Overview and Responsibilities:
In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.
The Grant Assistant position is a core member of the Office of Resilience and Coastal Protection’s (ORCP) Coral Protection and Restoration (CPR) Program and will assist in initiating and managing contract and grant agreements. In consultation with the Program Administrator, Operations and Budget Manager, and Grant Coordinator, performs the following:
Task 1 (75%):
Grant Support and Coordination:
Support the programmatic and administrative activities of the program by managing assigned grant agreements under the Florida’s Coral Reef Restoration and Recovery (FCR3) Initiative, and any other future funding area. Provide comprehensive grant management and coordination services that follow the Standard Operating Procedures for the Coral Protection and Restoration Program, as well as the Department’s Grant Resource Guides. Activities include, but are not limited to:
* Developing Grant Work Plans (GWP) and preparation of other supporting grant documentation needed in collaboration with grantees and principal investigators.
* Reviewing Budget Cost Analyses (BCA) to determine if budgets are allowable, reasonable, and necessary.
* Ensuring compliance with Florida’s grant and expenditure laws, policies and requirements and ensuring grantees remain in compliance with terms and conditions of the grant award.
* Routing agreement documents for execution and processing amendments and/or change orders, as needed.
* Liaising with grantees and various Department divisions through periodic communication.
* Reviewing deliverables.
* Reviewing and submitting invoices – track expenditures/disbursements for both cost reimbursement and fixed-cost agreements.
* Ensuring grantees submit quarterly reports, deliverables, and other documentation in a timely manner
* Actively updating information and tracking the progress of grant activities in the CPR Program Grant Tracking Log, Salesforce enterprise grant management database, as well as the Florida Accountability Contract Tracking System (FACTS).
* Maintaining project/grant files in both Sharepoint and the Program’s shared drive by ensuring documentation follows folder structure and remains organized.
* Conducting site visits for project compliance, as needed.
* Analyzing data, research information, review documents, and use such data and information to develop reports and presentations for the State Legislature as requested by the Department.
* Assist in the management of other grant agreements, as needed.
Task 2 (20%):
Information Management and Sharing:
Represent the DEP CPR Program. Work collaboratively and exchange information with CPR, ORCP Southeast Region, agency and non-agency representatives, leadership, and all other interested partners and stakeholders. Information and updates may in the form of presentations, one-pagers, written or verbal updates, or other products as requested.
* Attend weekly CPR Grant Check-In Calls and participate in ORCP, CPR, and SE Region meetings, as appropriate.
* Maintain and update, as appropriate, the CPR Grants Standard Operating Procedure document.
* Develop Salesforce procedural reports and how-to guides; provide trainings to staff, as needed.
* Attend external meetings and functions related to the CPR, SCTLD, water quality, restoration, and other regional coral reef issues in Florida, as needed.
* Contribute to the development of CPR-related communications products as well as the DEP/ORCP Weekly and Quarterly Measures Reports.
* Travel locally and throughout Florida and occasional long-distance travel as needed to attend meetings, conferences, and trainings.
* Maintain partnerships with a variety of stakeholder groups including resource users, NGO’s, educational institutions, and government agencies.
* Prepare meeting summaries and track action items, as needed/appropriate.
Task 3 (5%):
Other:
* Coordinates and submits program progress reports, as needed.
* Reviews and edits documents to ensure Section 508 compliance, as assigned.
* Maintain electronic files of all resources, information compiled, and reports generated.
* May aid in the event of an emergency at DEP field offices, including pre-storm preparation, post-storm clean-up and replacement of stored goods to ready field…
Title: Ops Grants Specialist Ii
Company: State of Florida
Location: West Palm Beach, USA
Category:
