Overview
Procurement Officer Jobs in Kigali, Kigali City, Rwanda at Harambee Youth Employment Accelerator
Title: Procurement Officer
Company: Harambee Youth Employment Accelerator
Location: Kigali, Kigali City, Rwanda
Join Harambee as a Procurement and Finance Officer (Kigali, Rwanda)
Are you passionate about creating order, driving operational excellence, and ensuring that resources are used effectively to create impact? Do you thrive in a role where attention to detail, accountability, and collaboration make a real difference? If so, Harambee could be the place for you.
We're not your typical organisation. At Harambee, we're dedicated to solving youth unemployment through innovative partnerships, data-driven solutions, and a deep commitment to creating pathways to opportunity for young people across Africa. Our work is fast-paced, purpose-driven, and grounded in the belief that meaningful impact starts with strong operational foundations.
The Role
At Harambee, effective finance and procurement processes are critical enablers of our mission. The Procurement and Finance Officer plays a key role in ensuring that financial transactions and procurement activities are executed accurately, efficiently, and in line with organisational policies and donor requirements.
Based in Kigali and reporting to the Country Manager, this role supports supplier management, payment processing, procurement coordination, financial record-keeping, and audit readiness—helping ensure that our programmes can deliver meaningful opportunities for young people.
Your Key Responsibilities
- Process and track supplier, programme, and operational payments.
- Maintain accurate financial records and support reconciliations.
- Coordinate procurement activities from request through to delivery.
- Support supplier management, payment tracking, and procurement documentation.
- Ensure procurement and finance activities comply with internal policies and donor requirements.
- Monitor budgets, expenditure, and upcoming payment commitments.
- Maintain audit-ready records and support internal and external audits.
- Prepare procurement and payment reports and identify process improvement opportunities.
- Collaborate closely with programme, finance, procurement, and operational teams across Rwanda and South Africa.
How You'll Work
- Partner with internal stakeholders and suppliers to ensure timely and compliant delivery of goods and services.
- Support procurement planning and supplier sourcing processes.
- Review and validate documentation to ensure accuracy and compliance.
- Track procurement and payment workflows from initiation to completion.
- Maintain structured records, trackers, and reporting tools.
- Contribute to strengthening financial controls, transparency, and accountability.
- Help identify risks, resolve issues, and improve operational processes.
- Balance attention to detail with a proactive, solutions-focused approach.
We're looking for someone who enjoys bringing structure to complexity, values accuracy and integrity, and wants to contribute to a mission that creates lasting social impact.
Must Haves
- Minimum of 3 years' experience in finance, accounts payable, procurement, supplier management, or a related field.
- Experience supporting procurement processes, payment processing, supplier coordination, documentation management, and internal controls.
- Strong understanding of procurement procedures, supplier management practices, payment processes, and audit requirements.
- Strong Microsoft Office skills, particularly Excel, Word, and Outlook.
- Experience with reconciliations, payment tracking, procurement documentation, budget monitoring, and reporting.
- Strong written and verbal communication skills in English.
- Fluency in Kinyarwanda is essential. French would be advantageous.
Nice to Haves
- Experience working in an NGO, donor-funded, or compliance-focused environment.
- Working knowledge of accounting systems such as QuickBooks, Sage, or similar platforms.
- Experience supporting external audits and compliance processes.
- Exposure to procurement reporting and supplier performance monitoring.
Who You Are
- You take ownership and accountability for your work.
- You are highly organised and pay close attention to detail.
- You approach challenges with a practical, problem-solving mindset.
- You communicate clearly and build strong working relationships with stakeholders.
- You value transparency, professionalism, and responsible stewardship of resources.
- You work well across teams and enjoy collaborating toward shared goals.
- You are committed to continuous learning and improving the way work gets done.
- You believe in Harambee's mission and want your work to contribute to meaningful opportunities for young people.
Why Join Us
At Harambee, your work matters — not just to the organisation, but to the lives of the young people we serve.
- Real Impact: Every design decision you make contributes to helping young people access learning and earning opportunities.
- Growth: You’ll continue to develop your craft alongside experienced designers in a supportive, learning-focused environment.
- Collaboration: Work with passionate, purpose-driven teams who care deeply about solving complex challenges together.
- Purpose: Be part of a mission-led organisation creating meaningful, long-term change in South Africa.
- Inclusive Environment: We are committed to creating a diverse and inclusive workplace where everyone feels valued and able to contribute.
- Accessibility: We strongly encourage applications from people living with disabilities and are committed to providing an accessible and supportive recruitment process.
Closing Date: Friday 17 July 2026
