Overview
Senior Executive Assistant (Chief of Staff/IT) Jobs in Washington, DC at DC Water
Title: Senior Executive Assistant (Chief of Staff/IT)
Company: DC Water
Location: Washington, DC
Essential Duties & Responsibilities:
- Maintains the schedules for the EVP, receives and evaluates the nature of requests and determines priority, obtains appropriate input as needed, and follows through to schedule and arrange all details (researches and assembles/develops information and materials on a variety of matters).
- Receives, investigates, and responds to concerns and inquiries from customers and citizens on a broad range of matters including D.C. Water functions, status of operations and existing procedures and policies.
- Composes correspondence based upon independent research and compilation of data from files and records in response to inquiries and initiatives and composes correspondence of a personal and confidential nature to reflect the EVP’s sensitivity to the needs of the customer and/or citizen.
- Plans, organizes, coordinates, promotes, and facilitates special events that include, but are not limited to Employee Appreciation Day, Annual Service Anniversary Awards, EVP’s Holiday Party, Administrative Professionals Day, etc.; coordinates and monitors event timelines; reviews and analyzes evaluations.
- Develops budget and monitors expenditures for special events activities.
- Attends meetings on behalf of the EVP, gathers information, and prepares concise, accurate reports.
- Independently reviews and resolves problems on the EVP’s behalf.
- Reviews, and/or drafts letters, memoranda, and other official D.C. Water documents for presentation to the EVP for signature, and to ascertain correctness in form, style, and message as well as ensuring that all concerned parties have had an opportunity to review the document.
- Trains and provides guidance to Executive Assistants throughout the Authority in administrative procedures and practices, including developing needed improvements in practices which may be out-of-date or which do not exist.
- Serves as the liaison between the EVP’s Office and the D.C. Water unions.
- Prepares and manages the assigned EVP Office’s budget.
- Handles special assignments and projects.
- Prepares highly sensitive and confidential regular and special reports.
- Performs other duties and projects as assigned at the discretion of the EVP.
Supervisory Responsibilities: N/A
Key Working Relationships: Interacts with Executive Staff Members and their staff, D.C. Water Board Members, the Mayor of the District of Columbia, members of the D.C. City Council, high level officials from district government agencies and private organizations, officials from neighboring water/sewer utilities, customers of the Authority, numerous citizen groups, and the general public. Contacts are for the purpose of arranging and coordinating appearances and meetings, receiving and exchanging information, resolving sensitive problems, and facilitating actions affecting D.C. Water programs, services, and procedures.
Required Experience:
- Seven (7) years of progressive administrative assistant experience, with demonstrated performance in a senior administrative capacity or its equivalent.
Minimum Education Requirements:
- Associate’s degree in Business or related field from an accredited college or university or an equivalent combination of education and experience consisting of a High School Diploma or General Educational Development certificate (GED) and nine (9) years of related progressive administrative assistant experience, with demonstrated performance in a senior administrative capacity or its equivalent.
Required Skills:
- Thorough knowledge of the services and functions of D.C. Water
- Verbal and written communication skills
- Ability to exercise independent judgment and discretion
- Ability to take initiative and be resourceful in responding to new and unusual assignments
- Skill in utilizing a personal computer and proficiency in applicable software programs (i.e. word processing, spreadsheets, e-mail, etc.).
